Scope
Reference
ED0373-25
Description
Procurement Description - Market Engagement Notice:
Sidmouth and East Beach Coastal Defence Scheme
East Devon District Council (EDDC) is preparing to commence an open tender procurement exercise using the New Engineering Contract NEC4 Engineering and Construction Contract (ECC), Option C (Target Cost), incorporating Secondary Option X22 - Early Contractor Involvement (ECI).
The purpose of the proposed procurement is to appoint a suitably qualified and experienced supplier to deliver Lead Designer and Delivery Partner services for the Sidmouth and East Beach Coastal Defence Scheme.
Nature of the Services:
The scheme comprises specialist coastal and marine engineering works within a complex and environmentally sensitive shoreline setting, incorporating existing heritage coastal defence structures. As such, prospective suppliers will be required to demonstrate:
Extensive experience of working within marine and coastal environments.
Proven capability in the design and delivery of coastal flood and erosion risk management schemes.
Experience working with historic and heritage assets.
A strong track record of undertaking works subject to ecological, planning, and regulatory constraints.
The appointed supplier will be required to develop the scheme from an already appraised and approved outline option (referred to as Option 6). The scope includes, but is not limited to, the following activities:
Undertaking detailed technical and numerical modelling
Developing detailed design solutions
Liaising with statutory consultees, regulators, and stakeholders
Managing the planning, pre‑construction, and construction phases of the works
Delivering a range of professional services necessary to support successful scheme delivery.
Early Contractual Involvement throughout the Design Stage
Indicative Scope of Works - Option 6:
Building upon the approved outline design, the scheme is anticipated to include a combination of the following interventions. The final configuration will be subject to detailed design development, environmental assessment, stakeholder engagement, and regulatory approvals.
1. Beach Renourishment
Provision of beach renourishment measures to support coastal defence objectives and maintain beach levels, in accordance with the outline design parameters.
2. Rock Structures and Offshore Defences
Installation of coastal rock structures, which may include:
A terminal rock groyne
One or more offshore rock breakwaters or alternative submerged features
These features will be designed to dissipate wave energy, mitigate ongoing erosion, manage littoral drift, and improve overall beach stability at the eastern extent of the frontage.
3. Terrestrial Defence Enhancements
Enhancements to existing shoreline defences and infrastructure, which may include:
Replacing, or future‑proofing the existing splash wall
Upgrading flood gates
Improving access infrastructure
Modifying and integrating existing river training wall elements
4. River Sid Interface Improvements
Localised improvements to the River Sid flood wall and associated structures to ensure continuity with the coastal defence scheme and to enhance flood resilience at the fluvial-coastal interface.
Total value (estimated)
- £21,040,000 excluding VAT
- £25,248,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 13 May 2026 to 31 March 2030
- 3 years, 10 months, 19 days
Main procurement category
Works
CPV classifications
- 45244000 - Marine construction works
- 45245000 - Dredging and pumping works for water treatment plant installations
- 45220000 - Engineering works and construction works
- 45241000 - Harbour construction works
- 45243000 - Coastal-defence works
- 45246000 - River regulation and flood control works
- 45200000 - Works for complete or part construction and civil engineering work
- 71500000 - Construction-related services
- 71300000 - Engineering services
Contract locations
- UKK4 - Devon
Participation
Legal and financial capacity conditions of participation
Set out in the Tender Documentation
Technical ability conditions of participation
Set out in the tender documentation
Submission
Enquiry deadline
2 April 2026, 12:00pm
Tender submission deadline
9 April 2026, 12:00pm
Submission address and any special instructions
The tender documents associated with this procurement are available for unrestricted and full direct access, free of charge, at the Authority's e-tendering portal (Procontract).
https://www.supplyingthesouthwest.org.uk/
Virtual Tender Launch
=================
The Authority will be conducting a Virtual Tender Launch Event on Thursday 5 February between 10:00am-12:00am via Microsoft Teams after the ITT publication to help suppliers understand the requirements and tender documents.
To attend this meeting please email steve.donnelly@bcpcouncil.gov.uk please title the subject "Sidmouth and East Beach Coastal Defence Scheme - Tender Launch Event"
Interested Suppliers are requested to notify Steven Donnelly (Project Manager) by no later than 12:00 on Wednesday, 4 February, if they intend to attend the Supplier Day session on Thursday 5 February.
Interested Suppliers to include the following;
Name of Company/Organisation, name of person(s) attending and position held within the Company.
Email addresses of all attendees.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
27 April 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Add description |
Quality | 60.00% |
| Price | Add description |
Price | 40.00% |
Other information
Payment terms
Set out in the ITT documentation and Contract Data, Part One.
Description of risks to contract performance
Weather/Adverse Storm events
Beach level fluctuation prior to and during construction
Cliff falls impacting the design
Cliff falls during the construction works
Access to private land to carry out the works
Construction materials inflation and global supply chain disruption
Delays in obtaining Planning consent and Licences, including SSSI assent, Crown Estate Licence
MMO license, Natural England consent, Environment Agency consents
Issues arising from Ground investigations (Marine)
Environmental constraints / working windows for certain activities
Damage to fishermen's equipment, and vice versa, offshore and nearshore movements
Local Government Change
Budgets
Change in regulations
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
East Devon District Council
- Public Procurement Organisation Number: PLPC-3866-LXMN
East Devon District Council
Honiton
EX14 1EJ
United Kingdom
Contact name: Steve Donnelly
Email: steve.donnelly@bcpcouncil.gov.uk
Website: http://www.eastdevon.gov.uk/
Region: UKK43 - Devon CC
Organisation type: Public authority - sub-central government