Award

ICT-21-021 Apple Equipment and Accessories

  • Education Authority NI

F15: Voluntary ex ante transparency notice

Notice identifier: 2023/S 000-006095

Procurement identifier (OCID): ocds-h6vhtk-03ad75

Published 2 March 2023, 9:57am



Section one: Contracting authority/entity

one.1) Name and addresses

Education Authority NI

40 Academy Street

Belfast

BT1 2NQ

Email

ict.procure@eani.org.uk

Country

United Kingdom

Region code

UK - United Kingdom

Internet address(es)

Main address

https://etendersni.gov.uk/epps

Buyer's address

https://etendersni.gov.uk/epps

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

ICT-21-021 Apple Equipment and Accessories

two.1.2) Main CPV code

  • 30200000 - Computer equipment and supplies

two.1.3) Type of contract

Supplies

two.1.4) Short description

Apple Equipment and Accessories

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £5,000,000

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKN - Northern Ireland

two.2.4) Description of the procurement

Apple Equipment and Accessories. EA plan to increase the overall contract value by 50% (£2.5m), This will provide sufficient value to avail of the 12 month extension already provided for in the contract.

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the cases listed below

  • The procurement falls outside the scope of application of the regulations

Explanation:

This contract was awarded via a mini-competition from the Crown Commercial Services Education Technology framework RM6103 Lot 4. No contract award notice was published as this was not mandated under the terms of the CCS framework. The overall value of the contract awarded was £5m.

EA plan to increase the contract award value by 50% (£2.5m) to ensure continuity of supply throughout 2023 and for the remaining contract period up to August 2024.

EA proposes to modify the contract in accordance with Regulation 72 (1) (c): (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii)the modification does not alter the overall nature of the contract; (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.

EA considers each of the parts of Reg 72 (1) (c) met as follows. (i) When EA established the contract it envisaged that Apple products would be in demand but with the drastic and sustained change to a more mobile and virtual teaching delivery method, as well as the need for ease of accessibility to what schools deliver for teachers and pupils alike, the demand has exceeded the initial estimates. The Covid pandemic and post pandemic environment has considerably changed what devices teachers and pupils now require to function adequately in the school setting. (ii) This modification does not alter the scope of the contract as the same catalogue of items will remain. (iii) The requested increase of 50% (i.e. £2.5m) should be sufficient to allow continued sourcing from the contract at the same levels as currently experienced until the contract ends in August 2024..

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section five. Award of contract/concession

A contract/lot is awarded: Yes

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract

21 September 2021

five.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

Academia Ltd

ENFEILD

Email

bids@academia.co.uk

Country

United Kingdom

NUTS code
  • UKN - Northern Ireland
Internet address

https://academia.co.uk/

The contractor/concessionaire is an SME

No

five.2.4) Information on value of contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: £5,000,000


Section six. Complementary information

six.4) Procedures for review

six.4.1) Review body

The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

Belfast

Country

United Kingdom