Section one: Contracting authority
one.1) Name and addresses
City of Bristol College
St Georges Road
Bristol
BS1 5UA
alastair.jack@cityofbristol.ac.uk
Telephone
+44 1173125182
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.cityofbristol.ac.uk/
Buyer's address
http://www.cityofbristol.ac.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://suppliers.multiquote.com
Additional information can be obtained from another address:
City of Bristol College
St Georges Road
Bristol
BS1 5UA
alastair.jack@cityofbristol.ac.uk
Telephone
+44 1173125182
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.cityofbristol.ac.uk/
Buyer's address
http://www.cityofbristol.ac.uk/
Tenders or requests to participate must be submitted electronically via
https://suppliers.multiquote.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Agencies
Reference number
CA15365 - HR2501A
two.1.2) Main CPV code
- 79600000 - Recruitment services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of agencies to provide staff as required for covering vacancies, sickness or as ‘temp to perm’ staff as further described in the Scope and Requirements.
two.1.5) Estimated total value
Value excluding VAT: £3,400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
There are generally two types of agency required by the College. The first is for vacancy cover when either we are unable to recruit to the post or when awaiting a new starter to begin when the previous post holder has left. The second is sickness cover where classes are unable to be merged and would be cancelled without the cover.
There is then the occasional need and option for a ‘temp to perm’ option with recruited staff and we will be looking to agree a sliding scale of rates with successful agencies.
Finally, we have a lot of part time roles and need to understand the pricing structure if we offer a part time post on varying FTE’s, so advice and knowledge from an agency is needed.
We intend to operate a ‘framework’ of suppliers, with a single ‘Tier 1’ agency having the first refusal at filling posts, and up to 3 agencies at ‘Tier 2’ who would be offered roles which the Tier 1 agency cannot fill. This framework structure would be managed by the College HR team.
There could be
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
Bidders must achieve a minimum score of 60% to be considered for the ITT shortlist. This will demonstrate a reasonable level of capability.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 24 initial month(s) and option to extend 2x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2025
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
City of Bristol College
College Green Centre, St George’s Road
Bristol
BS1 5UA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Write to the COO at the City of Bristol College.