Section one: Contracting authority
one.1) Name and addresses
Somerset Council
County Hall, The Crescent
Taunton
TA1 4DY
Contact
Kyesha Henson
CommercialandProcurement@Somerset.gov.uk
Telephone
+44 03001232224
Country
United Kingdom
Region code
UKK23 - Somerset
Internet address(es)
Main address
https://supplierlive.proactisp2p.com/
Buyer's address
https://supplierlive.proactisp2p.com/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security Services and Servicing, Testing and Inspection of Alarms and Suppression Systems 2025
Reference number
ERFX1001158
two.1.2) Main CPV code
- 50610000 - Repair and maintenance services of security equipment
two.1.3) Type of contract
Services
two.1.4) Short description
This tender presents an opportunity for Security Services and Servicing, Testing and Inspection of Alarms and Suppression Systems, encompassing various lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Security Services - East
Lot No
1
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Somerset Council are interested in procuring a contract for the provision of security services (Static Guarding, Key Holding, Mobile Patrol, Locking and Unlocking, SIA Security) for the Corporate Estate across the entire Authority. There appears to be a significant opportunity to procure improved services for the Corporate estate in Somerset that will – in most cases – save money.
At present Somerset Council has an ad hoc site by site agreement with numerous contractors to meet its current requirements. The sites vary greatly in size, with our largest building being County Hall in Taunton, and the geographical areas also differ significantly. Covering a wide expanse, this geographical region includes the central area of Taunton, the rugged coastline of Minehead, and the rural outskirts of Frome, among other areas more remote such as Exmoor.
There is a variation in the level of security cover required at each site, with some sites demanding a greater level of security than others.
two.2.5) Award criteria
Quality criterion - Name: Quality Award Questions / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract for 2 12 month periods. Following this a procurement exercise will take place
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Security Services - West
Lot No
2
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Somerset Council are interested in procuring a contract for the provision of security services (Static Guarding, Key Holding, Mobile Patrol, Locking and Unlocking, SIA Security) for the Corporate Estate across the entire Authority. There appears to be a significant opportunity to procure improved services for the Corporate estate in Somerset that will – in most cases – save money.
At present Somerset Council has an ad hoc site by site agreement with numerous contractors to meet its current requirements. The sites vary greatly in size, with our largest building being County Hall in Taunton, and the geographical areas also differ significantly. Covering a wide expanse, this geographical region includes the central area of Taunton, the rugged coastline of Minehead, and the rural outskirts of Frome, among other areas more remote such as Exmoor.
There is a variation in the level of security cover required at each site, with some sites demanding a greater level of security than others.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract for 2 12 month periods. Following this a procurement exercise will take place
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Security Services Combined (East and West)
Lot No
3
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Somerset Council are interested in procuring a contract for the provision of security services (Static Guarding, Key Holding, Mobile Patrol, Locking and Unlocking, SIA Security) for the Corporate Estate across the entire Authority. There appears to be a significant opportunity to procure improved services for the Corporate estate in Somerset that will – in most cases – save money.
At present Somerset Council has an ad hoc site by site agreement with numerous contractors to meet its current requirements. The sites vary greatly in size, with our largest building being County Hall in Taunton, and the geographical areas also differ significantly. Covering a wide expanse, this geographical region includes the central area of Taunton, the rugged coastline of Minehead, and the rural outskirts of Frome, among other areas more remote such as Exmoor.
There is a variation in the level of security cover required at each site, with some sites demanding a greater level of security than others.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract for 2 12 month periods. Following this a procurement exercise will take place
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Servicing, Testing and Inspection of Alarms and Suppression Systems
Lot No
4
two.2.2) Additional CPV code(s)
- 35121700 - Alarm systems
- 45312100 - Fire-alarm system installation work
- 45312200 - Burglar-alarm system installation work
- 79711000 - Alarm-monitoring services
two.2.3) Place of performance
NUTS codes
- UKK23 - Somerset
two.2.4) Description of the procurement
Somerset Council are interested in procuring contracts for the provision of alarm and other ancillary system maintenance services for the Corporate Estate across the entire Authority. There appears to be a significant opportunity to procure improved services for the corporate estate in Somerset that is projected to save money.
The Council’s Corporate property portfolio is typical of a local authority comprising of a mixture of libraries, offices, museums, children’s centres, social care units and vacant buildings. The property portfolio covers approximately 120 corporate sites which have some form of alarm, access control or fire suppressions systems which require planned and reactive maintenance services. Contractors are advised that Somerset Council are currently delivering a robust asset reduction exercise which will seek to reduce the number of property assets throughout the term of this contract.
two.2.5) Award criteria
Quality criterion - Name: Quality Questions / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract for 2 12 month periods. Following this a procurement exercise will take place
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 March 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
Country
United Kingdom