Section one: Contracting authority
one.1) Name and addresses
Procurement and Logistics Service
77 Boucher Crescent
Belfast
BT12 6HU
Contact
boucher.sourcinghscni.net
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Belfast Health and Social Care Trust
A Floor, Belfast City Hospital, Lisburn Road
Belfast
BT9 7AB
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Northern Health and Social Care Trust
Bretten Hall, Bush Road
Antrim
BT41 2RL
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
South Eastern Health and Social Care Trust
Ulster Hospital, Upper Newtownards Rd
Belfast
BT16 1RH
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Southern Health and Social Care Trust
Craigavon Area Hospital, 68 Lurgan Road
Portadown
BT63 5QQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.1) Name and addresses
Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
Londonderry
BT47 6SB
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Speciality Coffee, Ancillaries, Associated Products and Equipment 4553683
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.1.5) Estimated total value
Value excluding VAT: £4,702,575
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
5
two.2) Description
two.2.1) Title
Lot 1 - Belfast HSC Trust
Lot No
1
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £843,450
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Optional extension for up to a maximum of an additional 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Value stated in II.2.6 is the highest value in the following range 562 300.00 GBP – 843 450.00 GBP which has been calculated to include any extension options taken.
two.2) Description
two.2.1) Title
Lot 2 - Northern HSC Trust
Lot No
2
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £672,300
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Optional extension for up to a maximum of an additional 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Value stated in II.2.6 is the highest value in the following range 448 200.00 GBP – 672 300.00 GBP which has been calculated to include any extension options taken.
two.2) Description
two.2.1) Title
Lot 3 - Southern HSC Trust
Lot No
3
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,516,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Optional extension for up to a maximum of an additional 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Value stated in II.2.6 is the highest value in the following range 1 011 000.00 GBP – 1 516 500.00 GBP which has been calculated to include any extension options taken.
two.2) Description
two.2.1) Title
Lot 4 - Southern Eastern HSC Trust
Lot No
4
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £689,250
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Optional extension for up to a maximum of an additional 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Value stated in II.2.6 is the highest value in the following range 459 500.00 GBP – 689 250.00 GBP which has been calculated to include any extension options taken.
two.2) Description
two.2.1) Title
Lot 5 - Western HSC Trust
Lot No
5
two.2.2) Additional CPV code(s)
- 15900000 - Beverages, tobacco and related products
- 03131100 - Coffee beans
- 15861000 - Coffee
- 15861200 - Decaffeinated coffee
- 39711310 - Electric coffee makers
- 15831500 - Sugar syrups
- 15842210 - Drinking chocolate
- 15994200 - Filter paper
- 39830000 - Cleaning products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Speciality Coffee, Ancillaries, Associated Products and Equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £981,075
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Optional extension for up to a maximum of an additional 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Optional extension for up to a maximum of an additional 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Value stated in II.2.6 is the highest value in the following range 654 050.00 GBP – 981 075.00 GBP which has been calculated to include any extension options taken.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-029160
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 April 2025
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 6 July 2025
four.2.7) Conditions for opening of tenders
Date
7 April 2025
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Value stated in II.1.5 is the highest value in the following range 3 135 050.00 GBP – 4 702 575.00 GBP, which has been calculated to include any extension options taken. Note: The actual contract start date for each individual Lot/Trust will be the date of final installation of equipment. Further note: this contract is not a joint contract, it is a central purchasing body contract operated by BSO PaLS on behalf of the participants listed in section 1.1.
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
77 Boucher Crescent
Belfast
BT12 6HU
Country
United Kingdom