Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
MOD Abbey Wood
Bristol
BS34 8JH
Contact
Lewis Harvey-Samuel
lewis.harvey-samuel100@mod.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/defence-equipment-and-support
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ADEWS/120: PROVISION OF IN-SERVICE SUPPORT FOR CAMERA AND DATA RECORDING SYSTEMS
Reference number
709775450
two.1.2) Main CPV code
- 50660000 - Repair and maintenance services of military electronic systems
two.1.3) Type of contract
Services
two.1.4) Short description
PROVISION OF IN-SERVICE SUPPORT FOR CAMERA AND DATA RECORDING SYSTEMS at RAF Spadeadam.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £340,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This contract supports provision of in-service support for camera and data recording systems at RAF Spadeadam.
Essential to equipment through life management are arrangements to assure safety and provide logistics support. To achieve this DE&S will engage a specialist who will act as the Design Authority (DA) and provide these services. This includes requirements for these services for Camera systems and ancillary items, including assessment, repair, or manufacture of electronic assemblies.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
This contract contains options to place ad hoc tasks for repair and maintenance tasks throughout the duration of the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- No tenders or no suitable tenders/requests to participate in response to negotiated procedure with prior publication of a contract notice
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Defence Equipment & Support, part of the UK Ministry of Defence, intends to award a Single Source Non-Qualifying Defence Contract with Cheltek Limited ("the Contractor") until Dec 2028 for the delivery of support and maintenance for the camera and data recording systems at RAF Spadeadam.
In accordance with regulation 4 of The Defence and Security Public Contracts (Amendment) (EU Exit) Regulations 2019 (SI 2019/697) this procurement falls to be regulated under the provisions of the Defence and Security Public Contracts Regulations 2011 as amended (in particular by SI 2019/697 and SI 2020/1450). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate.
It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with Regulation 16(1)(a)(ii) because the works, supplies or services can be provided only by Cheltek Limited as competition is absent for technical grounds.
This is due to the strict technical impracticality for a supplier other than the chosen supplier to deliver the requirement. In addition, there is the necessity to use specific know-how, tools or means which only Cheltek Limited has at its disposal. Cheltek Limited is the current provider of support and maintenance services and is Engineering Design Authority for Spadeadam's camera and data recording capability enhancements, and have 20 years’ experience supporting Spadeadam’s unique equipment that will help to mitigate future obsolescence during the equipment's lifetime to December 2028.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
709775450
Title
ADEWS/120: PROVISION OF IN-SERVICE SUPPORT FOR CAMERA AND DATA RECORDING SYSTEMS
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 February 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CHELTEK LTD
Mythe Farm
TEWKESBURY
GL20 6EA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £340,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Air Defence & Electronic Warfare Systems and Windfarms Delivery Team
MOD Abbey Wood
Bristol
BS34 8JH
Country
United Kingdom