Section one: Contracting authority
one.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
Telephone
+44 2870124227
Country
United Kingdom
Region code
UKN - Northern Ireland
National registration number
NIC100166
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://e-soourcingni.bravosolutions.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Branded Promotional Merchandise, Branded Apparel and On Campus Gift Shop
Reference number
27868
two.1.2) Main CPV code
- 18300000 - Garments
two.1.3) Type of contract
Supplies
two.1.4) Short description
Branded Promotional Merchandise, Branded Apparel and On Campus Gift Shop
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1 - 3 or
Lot 4
two.2) Description
two.2.1) Title
Branded Clothing
Lot No
1
two.2.2) Additional CPV code(s)
- 18300000 - Garments
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Ulster University Campuses in Northern Ireland at Belfast, Coleraine, Derry~Londonderry and Jordanstown Sports Village (JSV)
two.2.4) Description of the procurement
Branded Clothing - items to include but not limited to hoodies, sweatshirts, t-shirts, hats
Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail
two.2.14) Additional information
The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months.
The estimated total value stated above in Section II.1.5 is the lowest value in the range of £750,000 - £1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.
two.2) Description
two.2.1) Title
Branded Promotional Items
Lot No
2
two.2.2) Additional CPV code(s)
- 18400000 - Special clothing and accessories
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Branded Promotional Items – items to include but not limited to the following:
Pens, notebooks, post its, highlighters, waterbottles, travel mugs, bags, chargers, lanyards
Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail
two.2) Description
two.2.1) Title
Provision of Gift Shop
Lot No
3
two.2.2) Additional CPV code(s)
- 55900000 - Retail trade services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Ulster University Campuses in Northern Ireland at Belfast, Coleraine, Derry~Londonderry and Jordanstown Sports Village (JSV)
two.2.4) Description of the procurement
Provision of Gift Shop to sell UU Branded Merchandise including:
- an on campus Gift shop at the Belfast Campus
- hosting and running an online gift shop
- provision of pop up gift shops at UU graduation locations and other agreed occasions.
two.2.14) Additional information
The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months.
The estimated total value stated above in Section II.1.5 is the lowest value in the range of £750,000 - £1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.
two.2) Description
two.2.1) Title
Combination of Lots 1, 2 and 3
Lot No
4
two.2.2) Additional CPV code(s)
- 55900000 - Retail trade services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Ulster University Campuses in Northern Ireland at Belfast, Coleraine, Derry~Londonderry and Jordanstown Sports Village (JSV)
two.2.4) Description of the procurement
Combination of Lots 1 - 3
Lot 1 – Branded Clothing – items to include but not limited to the following:
Hoodies, Sweatshirts, T-shirts, hats
Lot 2 – Branded Promotional Items – items to include but not limited to the following:
Pens, notebooks, post its, highlighters, waterbottles, travel mugs, bags, chargers, lanyards
Specification of lot 1 and 2 will vary from entry level to high depending on purpose, i.e for promotional activities or for retail
Lot 3 – Provision of an On-Campus Gift Store & Online/Pop Up Shop
two.2.14) Additional information
The anticipated contract period shall be for an initial 3 year period with the option to extend for any period up to and including 36 months.
The estimated total value stated above in Section II.1.5 is the lowest value in the range of £750,000 - £1 million and includes the initial 3 year contract period and the option to extend for any periods up to and including 36 months.
two.3) Estimated date of publication of contract notice
29 March 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Ulster University intends to commence a procurement exercise for Branded Promotional Merchandise, Branded Apparel and an online and on campus gift shop including pop up shops at certain locations.
The indicative timetable for the main stages of the procurement process is as follows:
- Invitation to Tender (ITT) - April 2024
- Contract Award - July 2024
- Services Commencement - August 2024
The purpose of this Prior Information Notice (PIN) and Request for
Information (RFI) is to invite potential service providers to express an
interest and provide information to assist with the procurement and
development of a specification for Branded Promotional Merchandise, Branded Apparel and Gift shop provision.
The procurement route, duration and type of contract(s) shall be
determined following this preliminary market consultation and
engagement with market participants.
It is important to note that this PIN/RFI is not a call for competition, a
pre-qualification questionnaire, part of any pre-qualification/selection
process or a current tender opportunity. Potential service providers will
need to express an interest in any future tender opportunity once a
Contract Notice is published.