Scope
Description
The Council is reprocuring a dedicated, secure, Internal mail and parcel collection & delivery Service contract. This contract is split over 2 routes, one for the geographical area of Cumberland and one for the geographical area of Westmorland & Furness. This service will move a variety of items securely between approx 40 sites across the two areas. Due to the nature of the items transported by this service there is a requirement for items to be handed over from one route to the other. This tender will be to procure a single supplier with two contracts, one for each area. There are various Council buildings in both routes but they also include some Police & Fire stations/buildings. Due to the nature of the service security measures will be vital to the contract including the vetting of contractor staff.
Contract 1. Cumberland Council
Supplier
Contract value
- £162,483.60 excluding VAT
- £194,980.32 including VAT
Below the relevant threshold
Award decision date
22 January 2026
Date assessment summaries were sent to tenderers
22 January 2026
Earliest date the contract will be signed
3 February 2026
Contract dates (estimated)
- 3 February 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 4 years, 10 months, 26 days
Description of possible extension:
24 month contract with 2 possible 12 month extensions
Main procurement category
Services
CPV classifications
- 64120000 - Courier services
Contract locations
- UKD1 - Cumbria
Contract 2. Westmorland and Furness
Supplier
Contract value
- £170,635.64 excluding VAT
- £204,762.77 including VAT
Below the relevant threshold
Award decision date
22 January 2026
Date assessment summaries were sent to tenderers
22 January 2026
Earliest date the contract will be signed
3 February 2026
Contract dates (estimated)
- 3 February 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 4 years, 10 months, 26 days
Description of possible extension:
24 month contract with 2 possible 12 month extensions
Main procurement category
Services
CPV classifications
- 64120000 - Courier services
Contract locations
- UKD1 - Cumbria
Information about tenders
- 6 tenders received
- 6 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
HART DISTRIBUTION LIMITED
- Companies House: 05301197
- Public Procurement Organisation Number: PRDW-2665-DDYD
4 Lowther Glen
Penrith
CA10 2BP
United Kingdom
Email: office@hartdistribution.co.uk
Website: http://www.hartdistribution.co.uk
Region: UKD12 - East Cumbria
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Cumberland Council
Contract 2. Westmorland and Furness
Contracting authorities
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government
Westmorland and Furness Council
- Public Procurement Organisation Number: PYYD-1758-YNVR
South Lakeland House
Kendal
LA9 4DQ
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government