Section one: Contracting authority
one.1) Name and addresses
The Corporate Officer of the House of Commons and the Corporate Officer of the House of Lords
Parliament Square
LONDON
SW1A0AA
Contact
Tom Davis
Telephone
+44 2072191600
Country
United Kingdom
NUTS code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/parliamentuk/aspx
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/parliamentuk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/parliamentuk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering Point of Sale and Stock Management Solution
Reference number
PI1301508
two.1.2) Main CPV code
- 48110000 - Point of sale (POS) software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply, installation, and maintenance of an integrated Electronic Point of Sale (EPOS) and associated equipment, and inventory management solution, for Parliament's catering function.
Further details can be found in the Statement of Requirement on our InTend eSourcing portal.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30142000 - Accounting machines and cash registers
- 30216130 - Barcode readers
- 48217000 - Transaction-processing software package
- 48430000 - Inventory management software package
- 51000000 - Installation services (except software)
- 66172000 - Financial transaction processing and clearing-house services
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
two.2.4) Description of the procurement
The solution, whether provided by a sole supplier or multiple suppliers in partnership with one acting as lead supplier, must allow for data to be shared between the stock inventory and ePOS elements.
The authority is looking to appoint a single supplier contract through the Open procedure for a maximum contract term of 8 years (initially a 5-year term with potentially three 12-month extensions). An invitation to tender (ITT) will be issued providing full details of the requirement.
The procurement will be carried out on the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk and any interested party should register on the portal now.
If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page, where you can log on using your existing username and password to register an expression of interest. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS business support team via email: ppcs@paliament.uk or call 44 (0)2072191600 for further assistance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Optional extension of up to 3 periods of up to 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Additional can be obtained by registering on Intend eSourcing Portal
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-001099
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 7 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 March 2023
Local time
12:10pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Houses of Parliament are responsible for operating a wide range of catering, refreshment and retail facilities to support Members, Peers, staff, contractors and visitors across 5 buildings within the Parliamentary Estate. The House of Commons and House of Lords are separate reporting entities and operate separate business functions to manage purchasing, receiving, food & beverage control, accounting and finance.
Facilities across both Houses include table-service restaurants, self-service restaurants, bars, café/snack bars, coffee bars, banqueting rooms for private functions, souvenir gift shops and the occasional pop-up shops. The Authority require that the solution, whether provided by a sole supplier, or multiple suppliers in partnership, allows for the applicable sharing of data between the Stock and ePOS elements, resulting in an effective solution. Whilst the solution will operate in both Houses, these are separate organisations, and we require the solution to be able to reflect this, including in the segregation of data.
The Houses of Parliament currently operate 31 outlets on the Parliamentary Estate; there are 12 within the House of Lords and 19 within the House of Commons; The solution will operate across outlets in both House of Commons and House of Lords.
Per annum, the outlets cumulatively generate over 2.5 million sales transactions across food, bar and gift shop services. During periods of high volume, total daily transactions may be up to 13,000 food sales, 2,000 retail (souvenir) sales and several hundred bar sales.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom