Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
Contact
Food, Communities and Technology Procurement Team
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
350_23 Library Hardware Solutions
Reference number
350_23
two.1.2) Main CPV code
- 39155100 - Library equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
ESPO is seeking to renew its framework agreement for Library Hardware Solutions. This includes the provision of library RFID equipment and out of hours library technology. Suppliers shall also be able to offer a full range of associated services including installation and multi-year support and maintenance packages.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,000,000
two.2) Description
two.2.1) Title
Lot 1 - Library RFID Solutions
Lot No
1
two.2.2) Additional CPV code(s)
- 30238000 - Library automation equipment
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot requires suppliers to provide a comprehensive range of library RFID hardware, installation services, supporting software, support and, maintenance packages, and relevant training. Includes any additional services to help to deliver an efficient library solution.
two.2.5) Award criteria
Quality criterion - Name: Non-Price / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
two.2) Description
two.2.1) Title
Lot 2 - Out of Hours Library Technology
Lot No
2
two.2.2) Additional CPV code(s)
- 30238000 - Library automation equipment
- 48160000 - Library software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot requires suppliers to provide a comprehensive range of out of hours library technology to enable the general public to access libraries during non-core hours. Including all associated hardware, software, support and maintenance, training, and any additional services to help to deliver an efficient library solution.
two.2.5) Award criteria
Quality criterion - Name: Non-Price / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-025065
Section five. Award of contract
Lot No
1
Title
Lot 1 - Library RFID Solutions Lot No
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 January 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bibliotheca Limited
Landmark House, Station Road, Cheadle Hulme, Stockport, SK8 7BS
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
02983151
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
D-Tech International Limited
Building 136, Betwaters Parks, Rendlesham, Woodbridge, Suffolk, IP12 2TW
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
Companies House
04436097
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Good With Devices Ltd (GWD)
178 Shoreham Street, Sheffield, South Yorkshire, S1 4SQ
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
Companies House
04697344
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lyngsoe Systems Limited
Unit 2 Long Bennington Business Park, Main Street, Long Bennington, Lincolnshire, NG23 5JR
Country
United Kingdom
NUTS code
- UKF3 - Lincolnshire
Companies House
05005987
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SB Electronic Systems Limited
Arden House, 7 Arden Grove, Harpenden, Hertfordshire, AL5 4SL
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
Companies House
00920069
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,000,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Out of Hours Library Technology
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 January 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Bibliotheca Limited
Landmark House, Station Road, Cheadle Hulme, Stockport, SK8 7BS
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
Companies House
02983151
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lyngsoe Systems Limited
Unit 2 Long Bennington Business Park, Main Street, Long Bennington, Lincolnshire, NG23 5JR
Country
United Kingdom
NUTS code
- UKF3 - Lincolnshire
Companies House
05005987
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nexbib Solutions Ltd
20-22 Wenlock Road, London, N1 7GU
Country
United Kingdom
NUTS code
- UKI4 - Inner London – East
Companies House
13438377
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,000,000
Section six. Complementary information
six.3) Additional information
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
LONDON
WC2A 2LL
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.