Scope
Reference
PA-FRAM-1513-WP-26
Description
Worktribe - Off-the-shelf cloud-based solution for costing and pricing of research proposals and awards. A seamless and automated transfer of projects from proposal to award stage, An integrated award management tool linked to central systems
Contract 1
Supplier
Contract value
- £289,703 excluding VAT
- £347,643.60 including VAT
Above the relevant threshold
Earliest date the contract will be signed
1 March 2026
Contract dates (estimated)
- 8 June 2026 to 7 June 2028
- Possible extension to 7 June 2029
- 3 years
Description of possible extension:
1 year optional extension
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
An end-to-end research and enterprise lifecycle management system consisting of the following: Pre-award, Post-award, Reporting products. Coventry University receives external funding to carry out academic research and commercial projects through competitive bids to funders, from sources such as charities, government bodies and industrial organisations.
The process of submitting applications to funders, receipt of award funding, collation of staff time and subsequent recovery and tracking of the award through its lifecycle is undertaken by Research Services, Enterprise and Innovation Organisation, and Finance.
Following review of the market and discussions with staff at UK Universities, there appear to be few main options available for consideration that fulfil the University's requirements in full. In addition, since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training.
Furthermore, current limitations with resources across the University means we are unable to undertake a large-scale system change at this time, which would require significant investment to implement, incorporate data from our existing system and time to effectively train users.
As such, The University has decided to extend the maintenance contract for 2 years, with an option to extend for a further year.
Supplier
WORKTRIBE LTD
- Companies House: 04576074
- Public Procurement Organisation Number: PRGY-5139-LLQN
Engineers House The Promenade
Bristol
BS8 3NB
United Kingdom
Email: projects@worktribe.com
Website: http://www.worktribe.com
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Coventry University
- Public Procurement Organisation Number: PMMH-2339-NMGH
Priory Street
Coventry
CV1 5FB
United Kingdom
Email: Procurement@coventry.ac.uk
Website: http://www.coventry.ac.uk
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government