Scope
Description
This Transparency Notice is to show the Cardiff and Vale University Health Board's intent to Direct Award without competition a contract for The Anaesthetics Rota system to Rotamap Ltd.
Contract 1. Anaesthetics Rota System
Supplier
Contract value
- £153,000 excluding VAT
- £183,599.99 including VAT
Above the relevant threshold
Earliest date the contract will be signed
3 April 2026
Contract dates (estimated)
- 14 April 2026 to 13 April 2029
- 3 years
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - intellectual property or exclusive rights
The contract is awarded without prior publication of a competitive procedure because:
- Rotamap Ltd hold the intellectual rights to the CWL Rota System.
- CWL Rota System is already implemented and embedded within the Cardiff and Vale University Health Board.
- There is currently no scope to change the system and changing the compatibility of the licences will disrupt the service within the Surgery Services Clinical Board.
Supplier
RotaMap Ltd
- Public Procurement Organisation Number: PXNM-4412-BHXZ
3 Tottenham Street
London
W1T 2AF
United Kingdom
Email: renewals@rotamap.net
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Anaesthetics Rota System
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
Woodland House, Maes - y - Coed Road
Cardiff
CF14 4HH
United Kingdom
Contact name: Bailey Goodall
Email: Bailey.Goodall2@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales