Section one: Contracting authority
one.1) Name and addresses
The Police and Crime Commissioner for Gwent
Police Headquarters
Turnpike Road
NP44 2UR
mark.waggett@gwent.pnn.police.uk
Telephone
+44 7970163646
Country
United Kingdom
NUTS code
UKL21 - Monmouthshire and Newport
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0384
one.1) Name and addresses
The Police and Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
Contact
Mark Waggett
Telephone
+44 7970163646
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces
Reference number
File 1514
two.1.2) Main CPV code
- 55300000 - Restaurant and food-serving services
two.1.3) Type of contract
Services
two.1.4) Short description
The Police and Crime Commissioners for Gwent and South Wales have a requirement for the provision for catering for planned and unplanned events and invite catering organisations to tender.
Planned operational events are scheduled and organised in advance. The majority of events requiring catering take place at weekends and/or public holidays and examples are football matches, other sporting events, royal visits, demonstrations, concerts, marches, etc. A number of unplanned major incidents are also likely throughout the force areas during the Contract Period. The number of such events are unpredictable and unknown and may occur at short notice. The catering will take the form of producing and delivering packed lunches to the police officers and staff on duty at such events. Further details are included in the tender documentation.
The Service requirements are split into two geographical lots:
Lot 1 Provision of Catering for Planned Events for South Wales Police Force
Lot 2 Provision of Catering for Planned Events for Gwent Police Force
You are able to bid for lots 1 or 2 or both lots. You will need to indicate which lot(s) you are bidding for when you complete your response using eTenderwales.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £500,000
two.2) Description
two.2.1) Title
Provision of Catering Services for Planned Events for South Wales Police Area
Lot No
1
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 15800000 - Miscellaneous food products
- 15894000 - Processed food products
two.2.3) Place of performance
NUTS codes
- UKL15 - Central Valleys
- UKL22 - Cardiff and Vale of Glamorgan
- UKL17 - Bridgend and Neath Port Talbot
- UKL18 - Swansea
Main site or place of performance
South Wales Police Force Area
two.2.4) Description of the procurement
The provision of catering for planned events covering the South Wales Police Force geographical area. The duration of the contract is for twenty four months, with options to extend for a further two twelve month periods.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 40
Quality criterion - Name: Food Samples / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Catering Services for Planned Events for Gwent Police Area
Lot No
2
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
- 15800000 - Miscellaneous food products
- 15894000 - Processed food products
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
- UKL2 - East Wales
- UKL21 - Monmouthshire and Newport
two.2.4) Description of the procurement
The provision of catering for planned events for the Gwent Police Force geographical area. The duration of the contract is for three years, with an option to extend for a further twelve month period.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 40
Quality criterion - Name: Food Samples / Weighting: 10
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-007514
Section five. Award of contract
Lot No
1
Title
Provision of Catering Services for Planned Events for South Wales Police Area
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 November 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Napier Catering
Unit 2, Redhill Farm Business Park, Marshacre Lane
Bristol
BS354AL
Telephone
+44 1454415716
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £450,000
Total value of the contract/lot: £337,389
Section five. Award of contract
Lot No
2
Title
Provision of Catering Services for Planned Events for Gwent Police Area
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 January 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Owen Catering
Owen Catering, The Old Post Office
CWMBRAN
NP442HD
Telephone
+44 1633872986
Country
United Kingdom
NUTS code
- UKL2 - East Wales
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £50,000
Total value of the contract/lot: £44,163.60
Section six. Complementary information
six.3) Additional information
All information must be obtained via the eTenderwales web Portal. All communication must be made via the eTenderwales web portal.
REF: itt_85315.
You can tender for Lot 1,Lot 2 or both lots.
Contact is not to be made directly to the procurement department or Commissioners staff any clarification questions shall be submitted via eTednerwales.
The buyer considers that this contract is suitable for consortia.
(WA Ref:115107)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom