Contract

The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces

  • The Police and Crime Commissioner for Gwent
  • The Police and Crime Commissioner for South Wales

F03: Contract award notice

Notice identifier: 2022/S 000-005766

Procurement identifier (OCID): ocds-h6vhtk-02a4cb

Published 2 March 2022, 5:23pm



Section one: Contracting authority

one.1) Name and addresses

The Police and Crime Commissioner for Gwent

Police Headquarters

Turnpike Road

NP44 2UR

Email

mark.waggett@gwent.pnn.police.uk

Telephone

+44 7970163646

Country

United Kingdom

NUTS code

UKL21 - Monmouthshire and Newport

Internet address(es)

Main address

www.gwent.police.uk

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0384

one.1) Name and addresses

The Police and Crime Commissioner for South Wales

Police Headquarters, Cowbridge Road

Bridgend

CF31 3SU

Contact

Mark Waggett

Email

mark.waggett@gwent.police.uk

Telephone

+44 7970163646

Country

United Kingdom

NUTS code

UKL22 - Cardiff and Vale of Glamorgan

Internet address(es)

Main address

www.south-wales.police.uk

one.2) Information about joint procurement

The contract involves joint procurement

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Public order and safety


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

The Provision of Catering for Planned Events Covering South Wales and Gwent Police Forces

Reference number

File 1514

two.1.2) Main CPV code

  • 55300000 - Restaurant and food-serving services

two.1.3) Type of contract

Services

two.1.4) Short description

The Police and Crime Commissioners for Gwent and South Wales have a requirement for the provision for catering for planned and unplanned events and invite catering organisations to tender.

Planned operational events are scheduled and organised in advance. The majority of events requiring catering take place at weekends and/or public holidays and examples are football matches, other sporting events, royal visits, demonstrations, concerts, marches, etc. A number of unplanned major incidents are also likely throughout the force areas during the Contract Period. The number of such events are unpredictable and unknown and may occur at short notice. The catering will take the form of producing and delivering packed lunches to the police officers and staff on duty at such events. Further details are included in the tender documentation.

The Service requirements are split into two geographical lots:

Lot 1 Provision of Catering for Planned Events for South Wales Police Force

Lot 2 Provision of Catering for Planned Events for Gwent Police Force

You are able to bid for lots 1 or 2 or both lots. You will need to indicate which lot(s) you are bidding for when you complete your response using eTenderwales.

two.1.6) Information about lots

This contract is divided into lots: Yes

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £500,000

two.2) Description

two.2.1) Title

Provision of Catering Services for Planned Events for South Wales Police Area

Lot No

1

two.2.2) Additional CPV code(s)

  • 15000000 - Food, beverages, tobacco and related products
  • 15800000 - Miscellaneous food products
  • 15894000 - Processed food products

two.2.3) Place of performance

NUTS codes
  • UKL15 - Central Valleys
  • UKL22 - Cardiff and Vale of Glamorgan
  • UKL17 - Bridgend and Neath Port Talbot
  • UKL18 - Swansea
Main site or place of performance

South Wales Police Force Area

two.2.4) Description of the procurement

The provision of catering for planned events covering the South Wales Police Force geographical area. The duration of the contract is for twenty four months, with options to extend for a further two twelve month periods.

two.2.5) Award criteria

Quality criterion - Name: Technical Questions / Weighting: 40

Quality criterion - Name: Food Samples / Weighting: 10

Price - Weighting: 50

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2) Description

two.2.1) Title

Provision of Catering Services for Planned Events for Gwent Police Area

Lot No

2

two.2.2) Additional CPV code(s)

  • 15000000 - Food, beverages, tobacco and related products
  • 15800000 - Miscellaneous food products
  • 15894000 - Processed food products

two.2.3) Place of performance

NUTS codes
  • UKL16 - Gwent Valleys
  • UKL2 - East Wales
  • UKL21 - Monmouthshire and Newport

two.2.4) Description of the procurement

The provision of catering for planned events for the Gwent Police Force geographical area. The duration of the contract is for three years, with an option to extend for a further twelve month period.

two.2.5) Award criteria

Quality criterion - Name: Technical Questions / Weighting: 40

Quality criterion - Name: Food Samples / Weighting: 10

Price - Weighting: 50

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-007514


Section five. Award of contract

Lot No

1

Title

Provision of Catering Services for Planned Events for South Wales Police Area

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

15 November 2021

five.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 3

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Napier Catering

Unit 2, Redhill Farm Business Park, Marshacre Lane

Bristol

BS354AL

Telephone

+44 1454415716

Country

United Kingdom

NUTS code
  • UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: £450,000

Total value of the contract/lot: £337,389


Section five. Award of contract

Lot No

2

Title

Provision of Catering Services for Planned Events for Gwent Police Area

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

11 January 2022

five.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 3

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 3

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Owen Catering

Owen Catering, The Old Post Office

CWMBRAN

NP442HD

Telephone

+44 1633872986

Country

United Kingdom

NUTS code
  • UKL2 - East Wales
The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: £50,000

Total value of the contract/lot: £44,163.60


Section six. Complementary information

six.3) Additional information

All information must be obtained via the eTenderwales web Portal. All communication must be made via the eTenderwales web portal.

REF: itt_85315.

You can tender for Lot 1,Lot 2 or both lots.

Contact is not to be made directly to the procurement department or Commissioners staff any clarification questions shall be submitted via eTednerwales.

The buyer considers that this contract is suitable for consortia.

(WA Ref:115107)

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom