Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
1 Innisfree Close
HARROGATE
HG28PL
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE22 - North Yorkshire CC
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
West Yorkshire Schools Group Tender for Catering Services
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The group of West Yorkshire Primary Schools have come together to tender their catering
services to investigate the financial and qualitative benefits they could be offered through
this process.
The Schools involved and contract start date are : -
Horsforth Newlaithes Primary School 1st April 2022
Broadgate Primary School TBC
Ireland Wood Primary School TBC
Burley Oaks Primary School 1st September 2022
Crossflatts Primary School 1st August 2022
Salus House School 1st April 2022
The Contract Duration and Structure
The Contract will be awarded for a three-year duration with the option of two additional oneyear extensions. Each School will sign a separate agreement with the successful tendering
organisation. There are differing contract start dates detailed above.
The financial structure of the contract is designed to reflect the Schools' aims to reward the
Contractor in a fair manner and based upon contract delivery and to have an open-book
agreement that is easily auditable
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £615,060
two.2) Description
two.2.2) Additional CPV code(s)
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Horsforth Newlaithes Primary School, LS18 4PT
Broadgate Primary School, LS18 5AF
Ireland Wood Primary School , LS16 6BW
Burley Oaks Primary School, LS29 7EJ
Crossflatts Primary School, BD16 2EP
two.2.4) Description of the procurement
The Schools wish to be at the forefront of school catering and as such require a modern,
branded offer that reflects the leading trends in the industry.
At this time, the Schools wish to commence a catering contract, with a partner who shares
their vision for a customer-focused service that attracts the maximum number of students.
The meals that are to be provided must be appealing to customers, imaginative, provide
good value for money and be nutritionally balanced to encourage all students to make an
educated choice.
The Schools objectives for the new contract are as follows:-
A catering service that is well managed and requires minimal involvement from the
Schools management team.
A strong Contractor Area Manager who will develop and lead the team to deliver a
customer service focused offer and spend a substantial amount of time on site at the outset
to undertake this.
A Contractor who is proactive in their relationship management with the Schools.
Investment in the Schools Catering service through increased marketing in return for a
tenure of contract.
A higher number of students and staff using the facilities by providing a high quality,
affordable and nutritious meal.
A catering service that encourages students to take a heathy and balanced meal.
Food and drinks that look appetising and are attractively presented.
A hospitality service that will help showcase the Schools through events and to visitors.
A Contractor that adopts a flexible and proactive approach to all Schools activities.
A service that is professionally merchandised and marketed with discretion and to the
mutual benefit of the Schools and the Contractor.
A Contractor that operates using the optimum level of staffing.
Develops a community food provision that extends to staff, parents, visitors, and the
immediate neighbourhood and promotes food education for all stakeholders.
Is professionally marketed and promoted to the mutual benefit of the pupils, parents,
Schools, and contractor.
Demonstrates a flexible approach to all School activities and supports aspects of the
curriculum as appropriate, including positively contributing to the education of pupils about
food and nutrition.
Is managed by an organisation who works with the Schools in partnership to move the
service forward together.
Achieves best value and eliminates any subsidies as far as is realistically possible.
Tender Schedule
Publication of advert - November 12th 2021
Bidding companies to visit the schools November 22nd, 23rd, 24th 2021
Clarifications to admin@redboxcs.com by noon November 26th 2021
Deadline for return of tender responses 14th January 2022
Presentations by shortlisted Contractors
1st February 2022
Site visits or references may take place before Week commencing
Monday 7th February 2022
Contract awarded by Friday 11th February 2022
Mobilisation Meeting TBC
Contract Commencement 1st April, 1st August and 1st September 2022 ( variable start
dates)
Instructions to tenderers
Please read this entire document before completing your return.
The information disclosed in your response will be used for evaluation purposes, except if
otherwise indicated.
Please answer all appropriate questions and sign where specified. Clearly reference your
replies and any supporting documentation.
All answers must be fully completed even if you have previously submitted information. It
is not sufficient to cross refer to previous responses.
Do not submit sales or promotional material. This avoids waste and enables the evaluation
team to focus more objectively on tenderers' suitability.
Documents should be returned as hard (paper) copies via post or courier only.
The closing date for receipt of the completed tender responses is 12noon, Friday 14th
January 2022 One paper copy should be sent to:
Broadgate Primary School, North Broadgate Lane, Horsforth, Leeds, West Yorkshire, LS18
5AF
FAO: Lorna Sheard Business Manager
Documents should be placed in plain wrapping labelled only with "Catering Contract
Tender Response - Confidential". This should then be placed in an additional envelope
addressed for the attention of Lorna Sheard as stated above. It should also be labelled with
"Catering Contract Tender Response - Confidential".
None of the envelopes or wrapping containing the tender responses must bear any
reference to your organisation, the internal document can be branded. Failure to comply
with this will result in automatic disqualification from the tender process.
Once all compliant hard copies have been received, tenderers will be informed and
requested to send soft copies to admin@redboxcs.com. Please note that any electronic
copies received before the request for soft copies has been made will be discarded and could
result in disqualification from the tender process.
Site Visits to the Schools 22nd, 23rd, 24th November 2021
Visit to the Schools have been scheduled as follows:
Ireland Wood Primary School , 10.45 am arrive 22nd Nov 2021
Horsforth Newlaithes Primary, 12.15 pm arrive, 22nd Nov 2021
Broadgate Primary School, 10.45 am arrive, 23rd Nov 2021
Burley Oaks Primary School, 12.30 pm arrive, 23rd Nov 2021
Crossflatts Primary School, 11.15 am arrive , 24th Nov 2021
Salus House School , No visit , Possible January 2022
During the visit, tenderers will have the opportunity to briefly view the kitchen and service
area. Due to pandemic restrictions, it will only be possible for one member of your team to
attend the site visit; please adhere to this request. Please provide the name and DBS details
of the person attending for security purposes when confirming your intention to bid (on the
Form of Acknowledgement) Contractors are reminded NOT to direct any questions to
members of the catering team during the site visit.
General queries about the School and technical questions should be emailed to Red Box at
admin@redboxcs.com. All questions and answers will be circulated to all tenderers once the
visits are completed.
Presentation
1st February 2022 - TBC School
Short-listed organisations will be invited to present to representatives from the Schools. As
soon as the timings of presentations on 1st February 2022 have been confirmed it will be
communicated to all tendering organisations. Please ensure that you keep that day free for
presentations. An agenda will be provided nearer the time detailing how long you have and
the areas that you will be asked to present and discuss on. It will be a requirement of the
presentation that the Area or Operations Manager who will have direct responsibility for the
contract is present.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
Pivot Academy Trust Contract is outstanding and not yet awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-028343
Section five. Award of contract
Contract No
Horsforth Newlaithes
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 February 2022
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mellors Catering Services
4 Park Square
Sheffield
S35 2PH
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £115,204
Total value of the contract/lot: £115,204
Section five. Award of contract
Contract No
Broadgate Primary School
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 February 2022
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Apens
Knaresborough
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £119,023
Section five. Award of contract
Contract No
Ireland Wood Primary School
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 February 2022
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Apens Services
Knaresborough
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £125,548
Section five. Award of contract
Contract No
Burley Oaks Primary School
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 February 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aspens Services
Knaresborough
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £138,396
Section five. Award of contract
Contract No
Crossflatts Primary School
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 February 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aspens Services
Knaresborough
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £116,888
Section six. Complementary information
six.3) Additional information
Pivot Academy Salus House School
Dyson Wood Way, Bradley Business Park
Huddersfield
HD2 1GN yet to be awarded.
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Lyd
Harrogate
Country
United Kingdom