Section one: Contracting authority/entity
one.1) Name and addresses
Birmingham City Council
Council House, 1 Victoria Square
Birmingham
B11BB
Country
United Kingdom
Region code
UKG31 - Birmingham
Birmingham City Council
PCJJ-4826-QMLZ
Internet address(es)
Main address
https://www.birmingham.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Development of Case management software and Data Warehouse
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a Voluntary Ex-Ante Transparency Notice and is intended to provide notice of the Contracting Authority's intention to increase the value of an existing below threshold contract for software development for Case management software and Data Warehouse anti-crime and safeguarding purposes along with additional time for ongoing support.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £202,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The Authority intends to modify a below threshold with Simpsons by £50k taking the total contract value to £202k. The initial contract value was for application development and 12 months support. Some problems were encountered with the development meaning the contract value has increased along with additional time for on going support for the application and database. The Authority does not have the expertise/resource to take on the support role, so at least in the medium term its very likely Simpsons will need to provide support from Dec 26 to Dec 27.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This was ordinarily let as a below threshold contract however due to unforeseeable circumstances around scope and in house capacity to support the project the actual value of the contract has increased.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 January 2026
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
SIMPSON ASSOCIATES INFORMATION SERVICES LIMITED
Suite 3b 20 George Hudson Street,
York
YO1 6WR
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
03442572
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £202,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of Justice England and Wales
London
Country
United Kingdom