Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
Coventry
CV1 5FB
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
Buyer's address
https://www.coventry.ac.uk/the-university/financial-information/procurement/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
AV Support Tender
Reference number
PD-701-SM-22
two.1.2) Main CPV code
- 72220000 - Systems and technical consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
CUE requires Audio Visual Support for its award-winning Conference Centre located on Coventry University Technology Park and Westwood Heath, located 5 miles away from the Technology Park. The contract shall be for an initial 2 years with the opportunity to extend the agreement for 3 more additional 1-year periods based on contract performance. The service has been outsourced successfully by CUE for the past 10 years. The Audio-Visual Support requirement can be broken down into 3 sections and includes: • on-site presence of an AV technician to provide; meet and greet and general technical support of clients as necessary• problem solving and repair • technical advice to commercial clients and all staffThe successful outcome of the tender will be the appointment of a supplier who can successfully deliver all the aspects of the service required by customers and delegates in a cost-effective manner.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
CUE requires Audio Visual Support for its award-winning Conference Centre located on Coventry University Technology Park and Westwood Heath, located 5 miles away from the Technology Park. The contract shall be for an initial 2 years with the opportunity to extend the agreement for 3 more additional 1-year periods based on contract performance. The service has been outsourced successfully by CUE for the past 10 years. The Audio-Visual Support requirement can be broken down into 3 sections and includes: • on-site presence of an AV technician to provide; meet and greet and general technical support of clients as necessary• problem solving and repair • technical advice to commercial clients and all staffThe successful outcome of the tender will be the appointment of a supplier who can successfully deliver all the aspects of the service required by customers and delegates in a cost-effective manner.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
2 May 2022
End date
1 May 2025
This contract is subject to renewal
Yes
Description of renewals
3+1+1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The University's particular requirement will be set out in the Invitation to Tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The University's particular requirement will be set out in the Invitation to Tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
31 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 36 months
six.4) Procedures for review
six.4.1) Review body
Legal Department
Coventry
CV1 5FB
Country
United Kingdom
Internet address
https://www.coventry.ac.uk/the-university/financial-information/procurement/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a minimum 10 calendar day standstill period at the point on the award of the contract is communicated to the tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.