Section one: Contracting authority
one.1) Name and addresses
Tamworth Borough Council
Marmion House Lichfield St
Tamworth Staffs
B79 7BZ
Contact
Procurement Team
Telephone
+44 1827709371
Country
United Kingdom
NUTS code
UKG24 - Staffordshire CC
Internet address(es)
Main address
Buyer's address
www.in-tendhost.co.uk/tamworthbc
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
21/006 Electoral Printing and Mailing Services 2022 - 2026
Reference number
21/006
two.1.2) Main CPV code
- 22821000 - Electoral forms
two.1.3) Type of contract
Supplies
two.1.4) Short description
Tamworth Borough Council uses the Xpress software system for electoral services and now requires a rapid and cost-effective provision of printing and mailing services to meet strict deadlines for the production of electoral registers and to run efficient and timely elections. This ITT is divided into three Lots for the provision of the aforementioned Services. Tenderers may bid for all or individual Lots as follows:Lot 1: Annual Canvass 2022 to 2026 and Associated DocumentsLot 2: Poll cards 2022 to 2026 Lot 3: Ballot papers and Postal Vote Packs (one piece mailer) 2022 to 2026
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £260,000
two.2) Description
two.2.1) Title
Annual Canvass 2022 - 2026 & Associated Documents
Lot No
1
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
Tamworth
two.2.4) Description of the procurement
The canvass process commences in the month of July each year and the contractor will produce the prints in line with the requirements contained in the Electoral Commission Guidance.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There shall be an option to extend the contract for a further 2 year period from 31st December 2026
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Poll Cards 2022 to 2026
Lot No
2
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
Tamworth
two.2.4) Description of the procurement
The printing and supply of election and referendum poll cards for the term of the contract.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There shall be an option to extend the contract for a further 2 year period from 31st December 2026
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ballot Papers & Postal Vote Packs
Lot No
3
two.2.2) Additional CPV code(s)
- 22821000 - Electoral forms
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
two.2.4) Description of the procurement
The printing and supply of ballot papers and postal vote packs for the term of the contract.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There shall be an option to extend the contract for a further 2 year period from 31st December 2026
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-017088
Section five. Award of contract
Contract No
21/006A
Lot No
1
Title
Annual Canvass 2022 to 2026 and Associated Documents
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 January 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Print for Business Ltd T/A PRINT.UK.COM
St Peter's Park, Wells Road, Westfield
Radstock
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
National registration number
02691346
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £140,000
Total value of the contract/lot: £20,132
Section five. Award of contract
Contract No
21/006B
Lot No
2
Title
Poll Cards 2022 to 2026
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 January 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Print for Business Ltd T/A PRINT.UK.COM
St Peter's Park, Wells Road, Westfield
Radstock
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
National registration number
02691346
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £20,000
Total value of the contract/lot: £26,127
Section five. Award of contract
Contract No
21/006C
Lot No
3
Title
Ballot Papers and Postal Vote Packs (One-Piece Mailer) 2022 to 2026
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 March 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Print for Business Ltd T/A PRINT.UK.COM
St Peter's Park, Wells Road, Westfield
Radstock
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
National registration number
02691346
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £100,000
Total value of the contract/lot: £98,371
Section six. Complementary information
six.3) Additional information
All three Contracts have an option to be extended for two further periods of one year upon completion of the initial term of five years.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
London
WC2A 2LL
Country
United Kingdom