Section one: Contracting authority
one.1) Name and addresses
Sunderland City Council
City Hall, Plater Way,
Sunderland
SR13AA
Contact
Grant Richardson
grant.richardson@sunderland.gov.uk
Country
United Kingdom
Region code
UKC23 - Sunderland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SARs Solution
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Subject Access Request Solution procured via the CCS TePAS 2 Framework
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £44,535
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
Subject Access Request Solution
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
2x 12-month extensions available
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is a Direct Award via a Call-off from the CCS TePAS 2 Framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 January 2026
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Phoenix Software Limited
York
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02548628
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £44,535
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
FAO Glenda Malone, Corporate Procurement Team, Sunderland City Council
Sunderland
Country
United Kingdom