Section one: Contracting authority
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Contact
Annie Pockett
Telephone
+44 1443863161
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Maintenance of Flood Warning Systems
Reference number
CCBC/PS2199/23/AP (RQST13475)
two.1.2) Main CPV code
- 32441000 - Telemetry equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Award of Framework for replacing and installing flood warning systems located across Caerphilly County Borough Council. The initial work will require new telemetry systems at 6 sites with the chance to go to an additional 40 sites subject to funding. Future requirements could extend to a total of 238 sites.
The initial work will need to be completed by the end of this financial year.
A maintenance contract is required for all sites. This will be for an initial five year period, renewed annually by written agreement thereafter until no longer required or end of life of the equipment.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £200,000
two.2) Description
two.2.2) Additional CPV code(s)
- 32441200 - Telemetry and control equipment
- 32440000 - Telemetry and terminal equipment
- 32441100 - Telemetry surveillance system
- 38291000 - Telemetry apparatus
- 45246400 - Flood-prevention works
- 45246410 - Flood-defences maintenance works
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries or near boundaries of Caerphilly County Borough
two.2.4) Description of the procurement
1.There are approximately 1,530 culvert inlets and other land drainage assets identified across Caerphilly County Borough Council area, of which approximately 238 are included on the Severe Weather Culvert (SWC) Register maintained by the Lead Local Flood Authority (LLFA). Approximately 46 of these have been identified as high priority assets. The first 6 sites will need to be completed by the end of this current financial year.
2.The majority of these high priority assets are in the form of culvert inlets with debris or security inlet screens of varying age, design and condition. A smaller number would be in the form of high capacity highway drainage inlets, gullies or similar.
3. The LLFA would like to implement a network of remote monitoring and telemetry systems, with an initial focus on the 46 high priority assets, such that monitoring can be carried out on a more regular basis and in a more timely manner whilst also enabling efficiency savings and reductions in carbon associated with officers travelling to multiple and often remote areas of the County.
4. The LLFA also carry out a number of improvement schemes on a continual basis, for which supporting evidence in relation to flood risk, frequency and severity of rainfall patterns and stream flow is required.
5. When flooding does occur, the LLFA has a statutory obligation to carry out Flood Investigation Reports (FIRs) under Section 19 of the Flood and Water Management Act (2010) for which data on the severity of individual or sequential storm events is also important.
6. The LLFA are therefore looking to include rain gauges and stream flow gauges at strategically important locations across the Borough in order to improve the data acquisition and evidence base for improvement schemes and FIRs. This may also include for temporary installations or relocation of systems as schemes are delivered and / or new scheme locations identified.
7. With an increasing focus and awareness on water quality, the LLFA have also identified a future need to monitor certain key outfalls in relation to water quality indicators, including but not necessarily limited to Suspended Solids and Turbidity, pH, Temperature, Heavy Metals, Nutrients (predominantly Phosphorus and Nitrogen) and Oil and Hydrocarbons.
8. The LLFA has previously had remote monitoring and telemetry equipment installed on 3 sites, which has now reached or is reaching the end of its life and will be replaced under this tender.
9. This tender is therefore intended to allow for:
a)A progressive increase in sensors, including an allowance for CCTV where appropriate, across 46 sites with a potential to expand to further sites up to a maximum of 238 should resources and funding be available.
b)Data logging and communication systems, including an allowance for data export and / or storage and early warning or alarm systems.
c)Online system for monitoring of remote stations.
d)Rain Gauges or weather stations, with an initial expectation of 3 sites, but potential to expand to a maximum of 10 locations
e)Flow meters for streams, open channels and pipes, with an initial expectation for 3 sites, but with potential to expand to a maximum of 46 locations or to enable temporary systems that can be re-located and re-used according to particular needs.
f)Water quality monitoring systems. Whilst no specific need has been identified at present, there is a potential need for up to a maximum of 46locations.
g)Survey of site locations
h)Installation and commissioning of systems.
i)Ongoing support and maintenance provision.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Bidders should provide discount off price list for other flood warning related systems or products upgrades as and when available that may be purchased under this framework.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Welsh Government Funded projects
two.2.14) Additional information
Framework may be used for Welsh Government Funded projects that are granted to CCBC
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 012-031451
Section five. Award of contract
Contract No
CCBC/PS2199/23/RW (RQST13475)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 February 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ambisense Ltd
DCU Alpha, Glasnevin
Dublin
Country
Ireland
NUTS code
- IE - Ireland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £200,000
Total value of the contract/lot: £200,000
Section six. Complementary information
six.3) Additional information
Notice of award of framework. Call off contracts will extend to include appropriate servicing and maintenance of installed equipment to end of life or until replaced or decommissioned.
(WA Ref:139244)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom