Section one: Contracting authority
one.1) Name and addresses
Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Rhoddfa Padarn
Aberystwyth
SY23 3UE
ymholiadau.caffael@ceredigion.gov.uk
Telephone
+44 1545570881
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ceredigion County & Trunk Road Verge Mowing 2022
Reference number
itt_91859
two.1.2) Main CPV code
- 77314100 - Grassing services
two.1.3) Type of contract
Services
two.1.4) Short description
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
For the purpose of this tender the county has been divided into 10 beats. Contractors may bid for one Beat or any number of Beats provided they have the resources to fulfil the specification requirements and complete the work within the timescales set.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Beat 1
Lot No
1
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 2
Lot No
2
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 3
Lot No
3
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 4
Lot No
4
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 5
Lot No
5
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 6
Lot No
6
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 7
Lot No
7
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 8
Lot No
8
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 9
Lot No
9
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Beat 10 - Trunk Road
Lot No
10
two.2.2) Additional CPV code(s)
- 45233229 - Verge maintenance work
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Ceredigion County Council is seeking to appoint suitably qualified and competent Contractors for undertaking highway verge mowing works on the County and Trunk Roads.
This Beat is for the Trunk Road. Bidders should ensure they are aware of differing requirements for working on the Trunk Road - as outlined in the specification.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Up to 2 years extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option prices are requested for cut and lift on the Trunk Road. Cut and lift is not currently required, however the Council is requesting prices with this tender in event that policy may change and this be required in future.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Operatives will be required to have received Highway Sector Scheme training – 12D. In order not to exclude potential contractors from submitting a tender, should a contractor not have this at the time of bidding, the Council or the contractor may arrange for training to be undertaken before the work programme begins. Any training provided will be at the contractor’s own expense.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 March 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
Welsh, English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
31 March 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
A virtual meet the buyer meeting is planned to be held with a provisional date of 15th March. The purpose of the meeting is to explain what the Council requires and the tender process. There will be a chance to ask any questions. If you are interested in attending please contact ymholiadau.caffael@ceredigion.gov.uk. The meeting is likely to be held using Microsoft Teams.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119193
(WA Ref:119193)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom