Section one: Contracting authority
one.1) Name and addresses
Rhondda Cynon Taf CBC
2 Llys Cadwyn, Taff Street
Pontypridd
CF37 4TH
Country
United Kingdom
NUTS code
UKL15 - Central Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning of Educational and Other Establishments within Rhondda Cynon Taf CBC - Framework
Reference number
RCT/CE/R007/25
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council requires a service provider to provide a cleaning service at a number of educational and other establishments across Rhondda Cynon Taf CBC.
There will be 4 suppliers appointed to the framework on a ranked basis.
CONTRACT PERIOD OF 3 YEARS FROM 7th OCTOBER 2025 (COMMENCEMENT DATE) WITH A FURTHER OPTION TO EXTEND FOR 2 + 1 YEARS
POTENTIAL END DATE: 6th OCTOBER 2031
two.1.5) Estimated total value
Value excluding VAT: £16,800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKL15 - Central Valleys
Main site or place of performance
Throughout Rhondda Cynon Taf CBC
two.2.4) Description of the procurement
The Council requires a service provider to provide a cleaning service at a number of educational and other establishments across Rhondda Cynon Taf, and to potentially offer a cleaning service that would be available to all educational and other establishments as required.
There are currently requirements for 79 establishments throughout Rhondda Cynon Taf, but this may change over the course of the framework, there are no guaranteed volumes
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £16,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
7 October 2025
End date
6 October 2028
This contract is subject to renewal
Yes
Description of renewals
PERIOD OF 3 YEARS FROM 7th OCTOBER 2025 (COMMENCEMENT DATE) WITH A FURTHER OPTION TO EXTEND FOR 2 + 1 YEARS
POTENTIAL END DATE: 6th OCTOBER 2031
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Due to significant TUPE implications and the cost of set up across a high number of establishments, a longer term Framework is seen as beneficial.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 April 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 April 2025
Local time
1:00pm
Place
Electronically
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: February 2031 - If all the extensions are approved.
six.3) Additional information
Link to the advert on ETenderwales. Copy and paste URL
https://etenderwales.bravosolution.co.uk/go/920744090194F4A34E7F
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147810
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Rhondda Cynon Tafs Social Value Measures will be used for this contract, largely based on the TOM's Social Value model
(WA Ref:147810)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom