Section one: Contracting authority/entity
one.1) Name and addresses
UNIVERSITY OF YORK
Heslington
YORK
YO105DD
Contact
Rachel Devaney
Telephone
+44 1904328201
Country
United Kingdom
NUTS code
UKE21 - York
UK Register of Learning Providers (UKPRN number)
10007167
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/york/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UY PROC 1082 University of York - wiki platform
Reference number
UY PROC 1082
two.1.2) Main CPV code
- 48810000 - Information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
A wiki platform, a collaborative platform that allows users to read, edit and create content through their web browser using a WYSIWYG editor, and to create structured content with headings, formatting, tables and images.
Preserves full version history for all content
Allows for multiple wikis (at least 2,000) to be created, with different administrators
A permissions system that allows wikis and individual pages to be configured to specify who can read or write, and where permissions can be inherited through groups via released SAML attributes or Microsoft Entra
The ability to migrate 990 wikis and 429,133 pages from an existing on-premise Confluence wiki installation, maintaining the content, the layout and formatting, the permissions model and the editing history
Search functionality that honours the permission model and allows searching of all content the user has access to
SaaS hosted with no requirement for the University to perform updates
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £200,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE21 - York
two.2.4) Description of the procurement
System to accommodate 990 wikis and 429,133 pages reducing volumes throughout the life of the contract.
The cost in reviewing and translating existing pages into an alternative system would be operationally and financially inefficient.
Contract period 3 years with opportunity to extend up to a further 3 years
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The cost in reviewing and translating existing pages into an alternative system would be operationally and financially inefficient.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
UY PROC 1082
Title
Wiki pages
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 February 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
ATLASSIAN PTY LTD
173-185 Sussex Street
Sydney
NSW 2000
Country
Australia
NUTS code
- AU - Australia
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £200,000
Total value of the contract/lot/concession: £200,000
Section six. Complementary information
six.3) Additional information
Value is anticipated 6 year value initial 3 year term plus potential 3 year extension. Contract value is diminishing over time but is hard to predict and is therefore not "exact" as expressed in the notice requirements. It is our best estimate which is highly likely to be inaccurate, hence why a notice under the regulations has been released for transparency.
six.4) Procedures for review
six.4.1) Review body
Legal services - University of York
York
Country
United Kingdom