Section one: Contracting authority/entity
one.1) Name and addresses
Clarion Futures
Level 6, 6 More London Place, Tooley Street
London
SE1 2DA
Contact
Aivars Kalvans
Telephone
+44 2083138195
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://www.clarionhg.com/about/tender-opportunities/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Clarion Futures - Household Grant Fulfilment
Reference number
6040
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
Clarion Futures Money & Digital Team is sourcing for a supplier to provide a fulfilment for our household grants awards to residents by authorised staff via a digital portal. These include but are not limited to domestic appliances, fuel and food grant awards and beds
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 39140000 - Domestic furniture
- 39700000 - Domestic appliances
- 66113100 - Micro-credit granting services
- 48219300 - Administration software package
two.2.3) Place of performance
NUTS codes
- UKH - EAST OF ENGLAND
- UKF - EAST MIDLANDS (ENGLAND)
- UKG - WEST MIDLANDS (ENGLAND)
- UKJ - SOUTH EAST (ENGLAND)
- UKK - SOUTH WEST (ENGLAND)
- UKD - NORTH WEST (ENGLAND)
- UKC - NORTH EAST (ENGLAND)
Main site or place of performance
EAST OF ENGLAND,EAST MIDLANDS (ENGLAND),WEST MIDLANDS (ENGLAND),SOUTH EAST (ENGLAND),SOUTH WEST (ENGLAND),NORTH WEST (ENGLAND),NORTH EAST (ENGLAND)
two.2.4) Description of the procurement
This VEAT is to notify contractors of the intended award to Charis Grant Ltd. They are the only providers in the in UK who offer this service and have order portal technology, and are able to provide the service on a national level.
Clarion Futures require a single company to fulfil our household grants through a digital portal (including food, fuel, white goods, beds and other potential goods and services). The process should be complete, with a supplier to be in a position to launch from 01 June 2021 (there is flexibility to this date) to ensure a smooth transition with no loss in service.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please visit tender box to access the full specification and submit your questions:
https://clarion.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=580008049
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Clarion Futures commissioned GRE Consulting to undertake a short Feasibility Study to explore the practical options for implementing such a crisis scheme that offer temporary relief to households in financial crisis and how it could be used to increase the chances of positive behaviour outcomes being achieved through its Money Guidance service.
This feasibility study provides the contextual research and consultation undertaken with other leading social housing providers, local authorities and fulfilment providers already delivering similar schemes as well as studies on this subject matter. The background has been used to inform the development of a series of recommendations for the proposed emergency food and fuel scheme.
The Support Fund has been in existence since 2015; during this time, we have run separate procurement exercises for white goods, fuel vouchers and beds. These have produced limited interest from suppliers. We constantly monitor the market and keep abreast of developments in the housing sector to ensure our services are value for money and sector leading; to date we are unaware of other providers in the marketplace who could fulfil all of these requirements.
Clarion Futures have identified one supplier who would be able to provide requirements with support from their supply chain/sub-contractors. Charis Grants Ltd is currently supplier for food vouchers, but early supplier engagement indicated that Charis could act as key supplier.
If no response received from other organizations, then we will be entitled to direct award to the supplier of choice Charis Grants Ltd.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Title
Clarion Futures - Household Grant Fulfilment
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
17 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Charis Grants Ltd
Trinity Court, Trinity Street
Peterborough
PE1 1DA
Country
United Kingdom
NUTS code
- UKH11 - Peterborough
National registration number
04762902
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £500,000
Total value of the contract/lot/concession: £500,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 60 %
Short description of the part of the contract to be subcontracted
Household appliances supply, food and utilities voucher supply.
Section six. Complementary information
six.3) Additional information
.Please see Annex D1 - General Procurement.
To view this notice, please click here:
https://clarion.delta-esourcing.com/delta/viewNotice.html?noticeId=579981904
GO Reference: GO-2021318-PRO-17949339
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476691
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). This is a notice of Clarion Futures intention to award to Charis Grants Ltd.
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice