Scope
Reference
CCL_124
Description
Impact Multi Academy Trust is a multi-academy trust currently operating 8 schools across the London region serving approximately 8,000 students across its family of schools. The Trust is committed to delivering high standards of educational achievement alongside safe, compliant and well-managed school estates.
The Trust is tendering its Fire and Security Servicing and Maintenance Contract with a proposed contract start date of 1st April 2026. The contract will be awarded for an initial term of three (3) years, ending on 31st March 2029, with a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.
The Trust is seeking to appoint a single suitable qualified and experienced contractor to deliver all planned and reactive fire and security servicing and maintenance services across all Trust sites.
The projected turnover for the three-year contract is expected to be circa £336,000.
The Trust is running this procurement as a one-stage open procedure in accordance with the Procurement Act 2023.
To declare your interest in the tender and download contract documents (available free of charge), please register on www.in-tendhost.co.uk/cohesionconsulting/aspx/Home. Once registered, please declare interest in the opportunity to access and download the full document set.
Please note: a Site Survey / Bidders Conference will take place on 28th January 2026. Bidders will be required to provide DBS details and complete the Confidentiality Agreement by 27th January 2026 to attend.
In short, the Trust needs to be convinced that bidders can deliver their commitments in full, achieve high standards and implement service enhancements as promised. If the Trust is not convinced of this, it reserves the right to consider an insourced solution or make no award.
Total value (estimated)
- £336,000 excluding VAT
- £403,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 29 April 2031
- 5 years, 29 days
Description of possible extension:
There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.
Main procurement category
Services
CPV classifications
- 31527260 - Lighting systems
- 31625200 - Fire-alarm systems
- 32323500 - Video-surveillance system
- 32570000 - Communications equipment
- 33196200 - Devices for the disabled
- 35111300 - Fire extinguishers
- 35121700 - Alarm systems
- 42961100 - Access control system
- 45312100 - Fire-alarm system installation work
- 45312200 - Burglar-alarm system installation work
- 45343000 - Fire-prevention installation works
- 45421130 - Installation of doors and windows
- 45421140 - Installation of metal joinery except doors and windows
- 50413200 - Repair and maintenance services of firefighting equipment
Submission
Enquiry deadline
10 February 2026, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
17 February 2026, 1:00pm
Submission address and any special instructions
All returns are submitted electronically www.in-tendhost.co.uk/cohesionconsulting/aspx/Home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 March 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Award criteria are in the ITT documents |
Price |
Weighting description
Award criteria are in the ITT documents
Other information
Payment terms
30 days from invoice
Description of risks to contract performance
None
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Trust is running this procurement as a one-stage open procedure in accordance with the Procurement Act 2023.
Contracting authority
IMPACT MULTI ACADEMY TRUST
- Companies House: 07697400
Langley Park School For Girls Hawksbrook Lane
Beckenham
BR3 3BE
United Kingdom
Contact name: Cohesion Procurement Team
Telephone: +441892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.imat.uk
Region: UKI61 - Bromley
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Procurement and management consultancy for this tender
- Companies House: 13682273
16 Mount Pleasant, Tunbridge Wells
Kent
TN1 1QU
United Kingdom
Contact name: Procurement Team
Telephone: +441892251001
Email: info@cohesionconsulting.co.uk
Website: http://www.cohesionconsulting.co.uk
Region: UKJ46 - West Kent