Section one: Contracting authority
one.1) Name and addresses
Crown Office and Procurator Fiscal Service
25 Chambers Street
Edinburgh
EH1 1LB
Contact
Ruth Wildgoose
procurementreturns@copfs.gov.uk
Telephone
+44 3000203000
Fax
+44 8445614069
Country
United Kingdom
NUTS code
UKM - SCOTLAND
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Social protection
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Finance & Procurement Systems
Reference number
COPFS-2020-163
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
Following the publication of a VEAT Notice, the Crown Office and Procurator Fiscal Service (COPFS) has entered into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £186,442 / Highest offer: £320,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 72267000 - Software maintenance and repair services
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
Main site or place of performance
Edinburgh & Glasgow
two.2.4) Description of the procurement
Following the publication of a VEAT notice, the Crown Office and Procurator Fiscal Service (COPFS) has entered into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive on-site and remote support, maintenance and development across all elements. Due to the existing integrations and bespoke modules that have been developed and are maintained and supported by Kick ICT Group, competition is absent.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There is the option to extend the contract by a further 12 months and to include additional development to ensure current systems remain compatible with COPFS infrastructure over the contract term. The estimated maximum value of these modifications is 133558 GBP giving a maximum contract value up to 320000 GBP.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Due to pressures generated by the COVID-19 pandemic national lockdown restrictions some planned developments from the previous
contract were late to start and unable to be concluded before the contract expiry. These will need to be finished under the new contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including IPR. Kick ICT Group own IPR for integrations and bespoke modules developed, maintained and supported as part of the COPFS Finance and Procurement Systems. Due to the COVID-19 national lockdown some developments required under the previous contract were late starting and unable to be concluded before expiry. These need to be finished under the new contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-003887
Section five. Award of contract
Contract No
COPFS-2020-163
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2021
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kick ICT Group
Solais House, 19 Phoenix Crescent, Strathclyde Business Park
Bellshill
ML4 3NJ
Telephone
+44 8452301314
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £186,442 / Highest offer: £320,000 taken into consideration
Section six. Complementary information
six.3) Additional information
(SC Ref:647971)
six.4) Procedures for review
six.4.1) Review body
Sheriff Clerk's Office
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom