Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, Procurement Services, Kingsgate
Newcastle
NE1 7RU
Contact
Mr Dave Anderson
Telephone
+44 1912085360
Country
United Kingdom
Region code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1885) Supply of Current Research Information System
Reference number
DN656928
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Newcastle University requires a Current Research Information System (CRIS) capable of meeting the following high-level requirements.
1. Compliance – External
Support compliance with external requirements including Open Access, funder requirements, and UKRI technical standards.
2. Compliance – Internal
Support compliance with relevant internal standards and policies on research, publication, and IT security and compliance.
3. Integration
Support a variety of integrations with internal systems (such as HR integration) and external systems, via standard technologies such as web services/APIs. This may include: integration with external IDs such as ORCID for researchers, and Digital Object Identifier for publications; and integration with publication platforms such as ResearchFish, Scopus, and Web of Science.
4. Public profiles
Ability to publish researcher profiles, populated with key information including publication history and affiliations with research groups, academic units, etc.
5. Publication process
Ability to simplify and where possible automate the process of submitting, checking, and appending relevant metadata to articles for publication within the repository
6. Submission and management of research assessment
Ability to produce submissions to research assessment or other awarding bodies, including the ability to simulate and analyse submission responses.
7. Research impact
Ability to analyse and evidence the impact of research.
8. Reporting
Ability to report on all data stored within the CRIS, using either on-the-fly context reporting or by extracting and presenting data within a modern reporting toolset such as Microsoft Power BI.
9. Repository
Provide a fully integrated repository as part of solution or provide the ability to integrate to third party repository.
Newcastle University has in the region of 6000 researchers (including academics, post graduate researchers, guest and emeritus researchers) who may use the CRIS as administrators and/or end users. The University’s ambition is to provide a unified platform for research management to:
• maintain and improve the University’s research capability, impact, visibility and reputation;
• manage the University’s research portfolio and output to future research assessment cycles;
• maintain sector compliance;
• attract high quality researchers and external partners through a strong 'store front' of research activity and experts.
This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the shelf solution that is scalable to (I) handle the volume of employee users noted above as a minimum; (ii) has either been successfully implemented within another UK research-intensive Higher Education Institution or an educational establishment of equivalent size and scale. The CRIS/repository will be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users.
Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in March 2023. Test accounts for independent investigation / testing of system functionality may also be requested.
The contract reference is NU/1885
The deadline for expressing an interest is 27th March 2023 at 2pm BST. To do so, please email Dave Anderson at Dave.Anderson@newcastle.ac.uk
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Newcastle University requires a Current Research Information System (CRIS) capable of meeting the following high-level requirements.
1. Compliance – External
Support compliance with external requirements including Open Access, funder requirements, and UKRI technical standards.
2. Compliance – Internal
Support compliance with relevant internal standards and policies on research, publication, and IT security and compliance.
3. Integration
Support a variety of integrations with internal systems (such as HR integration) and external systems, via standard technologies such as web services/APIs. This may include: integration with external IDs such as ORCID for researchers, and Digital Object Identifier for publications; and integration with publication platforms such as ResearchFish, Scopus, and Web of Science.
4. Public profiles
Ability to publish researcher profiles, populated with key information including publication history and affiliations with research groups, academic units, etc.
5. Publication process
Ability to simplify and where possible automate the process of submitting, checking, and appending relevant metadata to articles for publication within the repository
6. Submission and management of research assessment
Ability to produce submissions to research assessment or other awarding bodies, including the ability to simulate and analyse submission responses.
7. Research impact
Ability to analyse and evidence the impact of research.
8. Reporting
Ability to report on all data stored within the CRIS, using either on-the-fly context reporting or by extracting and presenting data within a modern reporting toolset such as Microsoft Power BI.
9. Repository
Provide a fully integrated repository as part of solution or provide the ability to integrate to third party repository.
Newcastle University has in the region of 6000 researchers (including academics, post graduate researchers, guest and emeritus researchers) who may use the CRIS as administrators and/or end users. The University’s ambition is to provide a unified platform for research management to:
• maintain and improve the University’s research capability, impact, visibility and reputation;
• manage the University’s research portfolio and output to future research assessment cycles;
• maintain sector compliance;
• attract high quality researchers and external partners through a strong 'store front' of research activity and experts.
This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the shelf solution that is scalable to (I) handle the volume of employee users noted above as a minimum; (ii) has either been successfully implemented within another UK research-intensive Higher Education Institution or an educational establishment of equivalent size and scale. The CRIS/repository will be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users.
Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in March/April 2023. Test accounts for independent investigation / testing of system functionality may also be requested.
The contract reference is NU/1885
The deadline for expressing an interest is 27th March 2023 at 2pm BST. To do so, please email Dave Anderson at Dave.Anderson@newcastle.ac.uk
two.2.14) Additional information
This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the shelf solution that is scalable to (I) handle the volume of employee users noted above as a minimum; (ii) has either been successfully implemented within another UK research-intensive Higher Education Institution or an educational establishment of equivalent size and scale. The CRIS/repository will be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users.
Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in March/April 2023. Test accounts for independent investigation / testing of system functionality may also be requested.
The contract reference is NU/1885
The deadline for expressing an interest is 27th March 2023 at 2pm BST. To do so, please email Dave Anderson at Dave.Anderson@newcastle.ac.uk
two.3) Estimated date of publication of contract notice
3 July 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the shelf solution that is scalable to (I) handle the volume of employee users noted above as a minimum; (ii) has either been successfully implemented within another UK research-intensive Higher Education Institution or an educational establishment of equivalent size and scale. The CRIS/repository will be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users.
Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in March/April 2023. Test accounts for independent investigation / testing of system functionality may also be requested.
The contract reference is NU/1885
The deadline for expressing an interest is 27th March 2023 at 2pm BST. To do so, please email Dave Anderson at Dave.Anderson@newcastle.ac.uk