Section one: Contracting authority
one.1) Name and addresses
Harrow Council
London Borough of Harrow, Forward Drive
Harrow
HA3 8FL
Contact
Mr Martin Trim
Telephone
+44 2088635611
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bulk Printing and Mailing Services for The London Borough of Harrow
Reference number
DN679580
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of a Bulk Printing and Mailing Services for The London Borough of Harrow.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £419,068.42 / Highest offer: £899,068.42 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
A service contract for the processing, production, collation, printing, enveloping, mailing and delivery of both personalised and non-personalised documents relating to but not limited to Council Tax, Business Rates, BID’s (business improvement districts), Council Tax Support, Housing Benefits (including Housing Benefit Overpayments) and Parking Notices. The contract also includes comms/environment leaflets and mailshots works.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 45
two.2.11) Information about options
Options: Yes
Description of options
The contract is for 4 years with an optional extension clause of 2 years in periods at the discretion of the Council.
A contract option allows the purchase of additional/similar services up to a maximum value of £60,000 pa.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-021159
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Title
Bulk Printing and Mailing Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 January 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Financial Data Management Ltd
7 Electra Business Park, 160 Bidder Street
London
E16 4ES
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £419,068.42 / Highest offer: £899,068.42 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
The London Borough of Harrow
Forward Drive
Harrow
HA3 8FL
Country
United Kingdom