Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority
Omagh Office, Campsie House, 1 Hospital Road
OMAGH
BT79 0AW
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70378 Fresh Meat (Beef, Pork and Lamb) for the Education Authority
two.1.2) Main CPV code
- 15113000 - Pork
two.1.3) Type of contract
Supplies
two.1.4) Short description
The award of a framework agreement by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the provision of Fresh Meat (Beef, Pork and Lamb) for EANI 70378 as further described in OJEU Contract Notice.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £0.01
two.2) Description
two.2.1) Title
Lot No
LOT 1 ARMAGH AREA
two.2.2) Additional CPV code(s)
- 15110000 - Meat
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and Delivery of Fresh Meat (Beef, Pork and Lamb) to individual educational establishments within the Northern Ireland Education Authority Regions.
two.2.5) Award criteria
Quality criterion - Name: as stated in tender documentation / Weighting: 30
Cost criterion - Name: as stated in tender documentation / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
An extension until 31 December 2022, with the further option for EANI, in its absolute discretion, to extend for up to a further four months until 30 April 2023 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 2 BALLYMENA AREA
two.2.2) Additional CPV code(s)
- 15110000 - Meat
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and Delivery of Fresh Meat (Beef, Pork and Lamb) to individual educational establishments within the Northern Ireland Education Authority Regions.
two.2.5) Award criteria
Quality criterion - Name: as stated in tender documentation / Weighting: 30
Cost criterion - Name: as stated in tender documentation / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
An extension until 31 December 2022, with the further option for EANI, in its absolute discretion, to extend for up to a further four months until 30 April 2023 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 3 BELFAST AREA
two.2.2) Additional CPV code(s)
- 15110000 - Meat
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UK - United Kingdom
two.2.4) Description of the procurement
Supply and Delivery of Fresh Meat (Beef, Pork and Lamb) to individual educational establishments within the Northern Ireland Education Authority Regions.
two.2.5) Award criteria
Quality criterion - Name: as stated in tender documentation / Weighting: 30
Cost criterion - Name: as stated in tender documentation / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
An extension until 31 December 2022, with the further option for EANI, in its absolute discretion, to extend for up to a further four months until 30 April 2023 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 4 DUNDONALD AREA
two.2.2) Additional CPV code(s)
- 15110000 - Meat
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UK - United Kingdom
two.2.4) Description of the procurement
Supply and Delivery of Fresh Meat (Beef, Pork and Lamb) to individual educational establishments within the Northern Ireland Education Authority Regions.
two.2.5) Award criteria
Quality criterion - Name: as stated in tender documentation / Weighting: 30
Cost criterion - Name: as stated in tender documentation / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
An extension until 31 December 2022, with the further option for EANI, in its absolute discretion, to extend for up to a further four months until 30 April 2023 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
LOT 5 OMAGH AREA
two.2.2) Additional CPV code(s)
- 15110000 - Meat
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UK - United Kingdom
two.2.4) Description of the procurement
Supply and Delivery of Fresh Meat (Beef, Pork and Lamb) to individual educational establishments within the Northern Ireland Education Authority Regions.
two.2.5) Award criteria
Quality criterion - Name: as stated in tender documentation / Weighting: 30
Cost criterion - Name: as stated in tender documentation / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
An extension until 31 December 2022, with the further option for EANI, in its absolute discretion, to extend for up to a further four months until 30 April 2023 at the latest.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Framework Agreement set out in OJEU Contract Notice was entered into by EANI as per the published Contract Award Notice (Framework Agreement). The Framework Agreement was initially for a term ending 31 August 2019, with the option to extend for one further period of 12 months followed by a further optional extension period of up to 24 months. It was however agreed in June 2019 that the Framework Agreement be extended until 31 August 2020, further agreed in June 2020 that the Framework Agreement be extended until 31 August 2021 and then further agreed in June 2021 that it be further extended until 31 August 2022 (Expiry).
EANI intended to commence a new procurement exercise in January 2022. However, the new procurement exercise has been delayed due to Covid-19. Particularly, EANI has experienced a significant reduction in staffing resources at extremely short notice and has therefore been unable to begin the tender process. Given the uncertainty surrounding Covid-19, it is unclear when EANI will be able to commence the new procurement.
EANI anticipates the new contract commencement will be 1 January 2023, with services extended under the current Framework Agreement until then. However, due to Covid-19, contract commencement may be further delayed, with EANI having the option to further extend the Framework Agreement, in its absolute discretion, until 30 April 2023.
Further additional services until the commencement of the new framework agreement, which were not included in the original procurement, have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) The need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen. Namely, the Covid-19 pandemic. Covid-19 has delayed the new procurement exercise commencing, with such circumstances, and the ensuing delay, entirely unforeseeable by EANI. It is also unknown and unforeseeable when the Covid-19 pandemic will conclude or abate sufficiently to allow the process to start. Accordingly, an extension is required in order to allow a procurement exercise to be carried out and to ensure continuity of service until the new framework agreement commences;
(ii) The modification does not alter the overall nature of the contract. Other than the term of the Framework Agreement being extended to allow the new procurement to be concluded, the nature of the Framework Agreement is not being amended; and
(iii) The modification does not amend the value of the original Framework Agreement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
12 October 2018
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
ETHERSON MEATS LTD
BALLYMONEY
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £0.01
Total value of the contract/lot/concession: £0.01
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Education Authority NI
Omagh
Country
United Kingdom