Section one: Contracting authority
one.1) Name and addresses
Herts Fullstop Ltd
Mundells
Welwyn Garden City
AL7 1FT
Contact
Simon Hastings
simon.hastings@hertfordshire.gov.uk
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HCC02/23- Framework Agreement for the Supply of Office and Commercial Furniture
Reference number
HCC2214198
two.1.2) Main CPV code
- 39130000 - Office furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Framework Agreement for the supply of office and commercial furniture. Further information in regard to this opportunity can be found in II.2.4) Description of the procurement field Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
two.1.5) Estimated total value
Value excluding VAT: £29,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Framework Agreement for the Supply of Office and Commercial Furniture
Lot No
Framework
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39150000 - Miscellaneous furniture and equipment
- 39130000 - Office furniture
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Also open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
two.2.4) Description of the procurement
The Contracting Authority, acting on behalf of the Participating Authorities is leading on the procurement process to establish a Framework Agreement for The Supply of Office and Commercial Furniture (herein after referred to as ‘Goods’) to Customers in various locations throughout the United Kingdom including: Offices, schools, colleges, universities, libraries, fire stations, police stations, hospitals, recreation centres, day centres and all other public sector establishments. The Contracting Authority is seeking suitably qualified Contractors to supply the Goods and any related Services under any Agreement resulting from this tendering exercise. Details of the Goods required under this Agreement are given in the separate excel spreadsheet titled HCC2214198 – Pricing Schedule. The requirement is for both conventional and modern office furniture that will be used to adapt to the changing way in which employees now work and tenderers are expected to offer solutions to the changing working environment. It is a requirement that the successful contractor(s) will not only supply the Goods but assemble, install, and place in position on site in an area agreed with the Customer. Delivery must be free of charge to all Customers, unless otherwise agreed with the Customer, for example, if the delivery was urgent and required for the following day. Delivery must be pre-booked with the Customer giving a minimum of 24 hours’ notice and arranged to fit in with the requirements and working hours of the Customer. The Customer must not help with the offloading of Goods or removal of the packaging. Deliveries must be fully installed and assembled in situ anywhere as required in the Customer’s site. Herts FullStop reserve the right to market and supply Office and Commercial furniture under its own brand for advertisement in its catalogue, website or associated publications. The requirement is for the Contractor to provide marketing literature and support to facilitate this. It is expected that the majority of the requirement will be for the items listed in HCC2214198 – Pricing Schedule. However, there will also be occasions when the Customers will require other items not included in the list of standard requirements and any additional items required should be priced at the discounted rates offered. The Goods required under this Framework Agreement have been split into the following Lots:- Lot 1 Office Chairs - Lot 2 Desking And Storage- Lot 3 Office Steel Storage- Lot 4 Collaborative Furniture- Lot 5 Residential Furniture - Lot 6 Complete Projects SolutionsThis Framework Agreement will be open to all UK public sector organisationsThe estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the four-year term, together with the Individual Orders and their possible durations. It is anticipated that the term of the Individual Orders awarded under this Framework Agreement could be up to 4 years. For the avoidance of doubt, the estimated annual range of the Framework Agreement will be approximately GBP 500,000.00 to GBP 7,400,000.00.Please note that the requirements of the Framework Agreement will be subject to available financial resources, supplier performance and flexibility to meet changing demands. In addition, there will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other Contracts and arrangements with other Suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.6) Estimated value
Value excluding VAT: £29,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations including:Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
two.2) Description
two.2.1) Title
Office Chairs
Lot No
One
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39130000 - Office furniture
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
two.2.4) Description of the procurement
Award will be by Lot. Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this Lot to a maximum of 8 contractors per Lot (placed in rank order of tendered score)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.6) Estimated value
Value excluding VAT: £29,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Desking And Storage
Lot No
Two
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39130000 - Office furniture
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
two.2.4) Description of the procurement
Award will be by Lot. Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this Lot to a maximum of 8 contractors per Lot (placed in rank order of tendered score)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.6) Estimated value
Value excluding VAT: £29,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations including.Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
two.2) Description
two.2.1) Title
Office Steel Storage
Lot No
Three
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39130000 - Office furniture
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
two.2.4) Description of the procurement
Award will be by Lot. Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this Lot to a maximum of 8 contractors per Lot (placed in rank order of tendered score)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.6) Estimated value
Value excluding VAT: £29,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations. Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
two.2) Description
two.2.1) Title
Collaborative Furniture
Lot No
Four
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39130000 - Office furniture
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
two.2.4) Description of the procurement
Award will be by Lot. Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this Lot to a maximum of 8 contractors per Lot (placed in rank order of tendered score)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations including:Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
two.2) Description
two.2.1) Title
Residential Furniture
Lot No
Five
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39130000 - Office furniture
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
two.2.4) Description of the procurement
Award will be by lot Contractors must bid for all lines in order to be considered. The Contracting Authority is intending to award this lot to a maximum of 4 contractors (placed in rank order of tendered score
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations includingPlease refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
two.2) Description
two.2.1) Title
Complete Projects Solutions
Lot No
Six
two.2.2) Additional CPV code(s)
- 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 39130000 - Office furniture
- 39151000 - Miscellaneous furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
open for use by the following Administrative Regions of the United Kingdom: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
two.2.4) Description of the procurement
Award will be by lot Contractors must complete the ‘mock project’ scenario on HCC2214198 – Pricing Schedule. The Contracting Authority is intending to award this lot to a maximum of 6 contractors (placed in rank order of tendered score).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20%
Price - Weighting: 80%
two.2.6) Estimated value
Value excluding VAT: £29,600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This Framework Agreement will be open to all UK public sector organisations including:Please refer to the Specification (Schedule 1) of the Framework Agreement Terms and Conditions
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 42
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Does not exceed 4 years
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 March 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 March 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand London
London
WC2A 2LL
Telephone
+44 20794760000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 20794760000
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
six.4.4) Service from which information about the review procedure may be obtained
Chief Legal Officer
Hertfordshire County Council, County Hall
Hertford
SG13 8DE
Country
Afghanistan