Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Contact
Mrs Bryony Blair
bryony.blair@dorsetcouncil.gov.uk
Telephone
+44 1305225532
Country
United Kingdom
Region code
UKK25 - Dorset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Self Drive Vehicle Hire contract
Reference number
DN756648
two.1.2) Main CPV code
- 34100000 - Motor vehicles
two.1.3) Type of contract
Supplies
two.1.4) Short description
Tenders are being sought to provide self drive vehicle hire solutions to Dorset Council.
The types of vehicles required includes: economy, compact, intermediate and full sized passenger cars; automatic transmission passenger car; compact and standard multipurpose vehicles; minibus with 17 seats; single and double cab utility (Pick-Up) vehicles; economy (Small) vans; medium and long wheel base panel vans; box vans (Luton Type); single and crew cab flatbed and tipper body light commercial vehicles (3500kgs); flatbed and tipper body and box lorry heavy commercial vehicles (7500kgs). The full list of vehicle types is detailed within the Specification and pricing schedule although this list may evolve during the term of the contract as the Councils needs change and/or as a result of innovations within the vehicle market.
The contract will be for an initial period of 4 years, with options to extend for a further 2 years.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34100000 - Motor vehicles
- 34144900 - Electric vehicles
two.2.3) Place of performance
NUTS codes
- UKK25 - Dorset
two.2.4) Description of the procurement
Tenders are being sought to provide self drive vehicle hire solutions to Dorset Council.
The types of vehicles required includes: economy, compact, intermediate and full sized passenger cars; automatic transmission passenger car; compact and standard multipurpose vehicles; minibus with 17 seats; single and double cab utility (Pick-Up) vehicles; economy (Small) vans; medium and long wheel base panel vans; box vans (Luton Type); single and crew cab flatbed and tipper body light commercial vehicles (3500kgs); flatbed and tipper body and box lorry heavy commercial vehicles (7500kgs). The full list of vehicle types is detailed within the Specification and pricing schedule although this list may evolve during the term of the contract as the Councils needs change and/or as a result of innovations within the vehicle market.
The contract will be for an initial period of 4 years, with options to extend for a further 2 years.
The estimated contract value is based upon the Councils estimated vehicle hire needs over the full contract term however this may change due to changing needs and circumstances during the contract term:
This may include expansion of the scope, budget, or duration if additional services are needed or may include reduction of the scope, budget, or duration if circumstances change, such as reduced funding, lower-than-expected demand, or strategic shifts.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social value / Weighting: 10
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-040815
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 March 2025
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 March 2025
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Dorset Council
Dorchester
Country
United Kingdom