Section one: Contracting authority
one.1) Name and addresses
Royal Holloway and Bedford New College, known as Royal Holloway, University of London
Egham Hill
Egham
TW20 0EX
Contact
Procurement
Telephone
+44 1784414181
Country
United Kingdom
NUTS code
UKJ25 - West Surrey
National registration number
United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/respond/44SEQ72FN8
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/respond/44SEQ72FN8
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Procurement and Installation of an LED (Light Emitting Diode) Video Wall for Virtual Productions Associated Equipment and Services
Reference number
RHUL-21031
two.1.2) Main CPV code
- 92111000 - Motion picture and video production services
two.1.3) Type of contract
Services
two.1.4) Short description
Purchase, installation and calibration of a permanent Light Emitting Diode (LED) video wall and to Virtual Production industry standard, ready to integrate with existing studio PC hardware and single tracked camera solutions in a TV studio environment. Equipment to be housed initially at the National Film & Television School (NFTS) campus in Beaconsfield, Buckinghamshire, followed by a relocation to a permanent base at Royal Holloway, University of London in Egham, Surrey, approximately 12-18 months later. The requirement also includes all the accessories for the LED video wall to operate, and rigging support to enable the wall to free-stand, as well as technical training for the on-site crews at both installation sites. The requirement will cover purchases of replacement items/repairs up to a maximum value of £200,000.
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32211000 - Broadcast production equipment
- 92100000 - Motion picture and video services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
Main site or place of performance
West Surrey
two.2.4) Description of the procurement
Purchase, installation and calibration of a permanent Light Emitting Diode (LED) video wall to Virtual Production industry standard, ready to integrate with existing studio PC hardware and single tracked camera solutions in a TV studio environment. Equipment to be housed initially at the National Film & Television School (NFTS) campus in Beaconsfield, Buckinghamshire, followed by a relocation to a permanent base at Royal Holloway, University of London in Egham, Surrey, approximately 12-18 months later. The requirement also includes all the accessories for the LED video wall to operate, and rigging support to enable the wall to free-stand, as well as technical training for the on-site crews at both installation sites. The requirement will cover purchases of replacement items/repairs up to a maximum value of £200,000.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial equipment and associated services, including relocation (est. value GBP 250,000) plus allowance of up to 200,000 GBP for replacement items/repairs
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/44SEQ72FN8
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 April 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 April 2021
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/44SEQ72FN8
GO Reference: GO-2021317-PRO-17945106
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Telephone
+44 207947600
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Holloway and Bedford New College, known as Royal Holloway, University of London
Egham Hill
Egham
TW20 0EX
Telephone
+44 1784443044
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
The Strand
London
WC2A 2LL
Telephone
+44 207947600
Country
United Kingdom