Section one: Contracting authority
one.1) Name and addresses
The Northern Ireland Prison Service
c/o CPD, 303 Airport Road West
BELFAST
BT3 9ED
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.justice-ni.gov.uk/topics/prisons
Buyer's address
https://www.finance-ni.gov.uk/topics/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5177126 - DoJ - NIPS - Supply and Delivery of Fresh and Prepared Fruit and Vegetables
Reference number
ID 5177126
two.1.2) Main CPV code
- 15300000 - Fruit, vegetables and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Northern Ireland Prison Service (NIPS) (the Buyer) is an Executive agency of and operates under the control of the Department of Justice for Northern Ireland (DOJ) and is responsible for the management of His Majesty’s Prisons in Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. The Buyer requires a Supplier(s) to supply and deliver fresh and prepared fruit and vegetables. The requirement has been split into two lots. Lot 1 – Maghaberry Prison and Hydebank Wood College and Women’s Prison and Lot 2 - Magilligan Prison. Tenderers may bid for one or both Lots providing they have the capacity to deliver the requirement as stated. The Supplier must provide all items listed within the Lot. The contract will be for a period of three (3) years followed by two optional extension periods of twelve (12) months each.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Lot 1 – Maghaberry Prison and Hydebank Wood College and Women’s Prison
Lot No
1
two.2.2) Additional CPV code(s)
- 15300000 - Fruit, vegetables and related products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Maghaberry Prison. Hydebank Wood College & Women’s Prison
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) (the Buyer) is an Executive agency of and operates under the control of the Department of Justice for Northern Ireland (DOJ) and is responsible for the management of His Majesty’s Prisons in Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. The Buyer requires a Supplier(s) to supply and deliver fresh and prepared fruit and vegetables. The requirement has been split into two lots. Lot 1 – Maghaberry Prison and Hydebank Wood College and Women’s Prison and Lot 2 - Magilligan Prison. Tenderers may bid for one or both Lots providing they have the capacity to deliver the requirement as stated. The Supplier must provide all items listed within the Lot. The contract will be for a period of three (3) years followed by two optional extension periods of twelve (12) months each.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 options to extend for periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Magilligan Prison
Lot No
2
two.2.2) Additional CPV code(s)
- 15300000 - Fruit, vegetables and related products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Magilligan Prison
two.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) (the Buyer) is an Executive agency of and operates under the control of the Department of Justice for Northern Ireland (DOJ) and is responsible for the management of His Majesty’s Prisons in Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. The Buyer requires a Supplier(s) to supply and deliver fresh and prepared fruit and vegetables. The requirement has been split into two lots. Lot 1 – Maghaberry Prison and Hydebank Wood College and Women’s Prison and Lot 2 - Magilligan Prison. Tenderers may bid for one or both Lots providing they have the capacity to deliver the requirement as stated. The Supplier must provide all items listed within the Lot. The contract will be for a period of three (3) years followed by two optional extension periods of twelve (12) months each.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 options to extend for periods of 12 months each.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 March 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 June 2024
four.2.7) Conditions for opening of tenders
Date
22 March 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Neither CPD nor the Northern Ireland Prison Service can provide any guarantee as to the level of business under this contract. The estimated contract values are broad estimates only; they include additional quantum for unforeseen demand and to future proof. The estimates are not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that. stated.. . Contract monitoring: the successful Contractor(s) performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance, and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years. from the date of issue of the notice. . . The Authority expressly reserves the rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the. tendering competition; (iii) to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and (iv) to award contract(s) in stages. And under no circumstances will the Authority be liable for any costs incurred by Candidates.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.
N/A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.