Section one: Contracting authority/entity
one.1) Name and addresses
Accountant in Bankruptcy
1 Pennyburn Road
Kilwinning
KA13 6SA
Contact
Laura Robertson
Telephone
+44 3002002600
Fax
+44 3002002601
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00233
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of IT Development 2019
Reference number
AiB 2019/3
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 48983000 - Development software package
- 48000000 - Software package and information systems
- 48810000 - Information systems
two.2.3) Place of performance
NUTS codes
- UKM - SCOTLAND
two.2.4) Description of the procurement at the time of conclusion of the contract:
Accountant in Bankruptcy (AiB) is an Executive Agency of the Scottish Government (SG) with responsibility for administering the process of personal bankruptcy and Trust Deeds, administering the Debt Arrangement Scheme (DAS) and recording corporate insolvencies in Scotland. The Agency operates independently and impartially whilst remaining directly accountable to Scottish Ministers. AiB operates three separate IT systems to manage its range of products. These are web portals where all stakeholders have access to the systems which are controlled by AiB. BASYS is used to manage bankruptcy cases including those administered by Private Trustees, the AiB as Trustee and Providers acting on AiB’s behalf. Protected Trust Deeds (PTDs) are administered by Trustees using ASTRA whilst DAS cases are managed through the eDEN system. The eDEN system is used by approved money advisers, creditors, payments distributors and AiB staff. AiB have a requirement for further development of their IT systems.
This contract was originally awarded as a call off under the Scottish Government (SG) collaborative framework for ICT Services - Digital and Technology Services (DATS) SP-14-007.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
22
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2015/S 127-233805
Section five. Award of contract/concession
Contract No
AiB 2019/3
Title
Provision of IT Development 2019
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
10 May 2019
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Leidos Innovations
Skypark 1, 8 Elliot Place
Glasgow
G3 8EP
Telephone
+44 3336000200
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £900,000
Section six. Complementary information
six.3) Additional information
This contract was awarded under the SG collaborative framework: ICT Services - Digital & Technology Services (DATS) SP-14-007. As this was a call off contract an OJEU award notice was not published, therefore the OJEU reference for the framework award notice has been provided at Section IV IV.2.1. An award notice for this call off contract was published via the Public Contracts Scotland (PCS) quick quote function, with a notice reference of MAY354401.
This contract was awarded for an initial period of 13 months with a 9 month extension period available.
(SC Ref:645664)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72222300 - Information technology services
seven.1.2) Additional CPV code(s)
- 48983000 - Development software package
- 48000000 - Software package and information systems
- 48810000 - Information systems
seven.1.3) Place of performance
NUTS code
- UKM - SCOTLAND
seven.1.4) Description of the procurement:
AiB operates three separate IT systems to manage its range of products. These are web portals where all stakeholders have access to the systems which are controlled by AiB. BASYS is used to manage bankruptcy cases including those administered by Private Trustees, the AiB as Trustee and Providers acting on AiB’s behalf. Protected Trust Deeds (PTDs) are administered by Trustees using ASTRA whilst DAS cases are managed through the eDEN system. The eDEN system is used by approved money advisers, creditors, payments distributors and AiB staff. AiB have an ongoing requirement for further development of their IT systems.
This contract was originally awarded as a call off under the Scottish Government (SG) collaborative framework for ICT Services - Digital and Technology Services (DATS) SP-14-007.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
6
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£450,000
seven.1.7) Name and address of the contractor/concessionaire
Leidos Innovations
Skypark 1, 8 Elliot Place
Glasgow
G3 8EP
Telephone
+44 3336000200
Country
United Kingdom
NUTS code
- UKM - SCOTLAND
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification is to extend the duration of the contract for 6 months, until 30 September 2021. The services provided under this contract will not change.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The on-set of the ongoing COVID-19 pandemic has created unprecedented uncertainty in relation to the work undertaken by AiB. Throughout 2020 various AiB IT system changes had to be made at short notice to accommodate emergency legislation amendments in relation to COVID-19. This has impacted the capacity of AiB to fully establish the IT development requirements going forward and retender the contract at this time. This modification will ensure continuity of essential system development and allow AiB to complete the procurement process and transition to a new contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £900,000
Total contract value after the modifications
Value excluding VAT: £1,350,000