Section one: Contracting authority/entity
one.1) Name and addresses
Avon Fire & Rescue Service
Valley Road, Portishead
Bristol
BS20 8JJ
Contact
Amy Harraway
Telephone
+44 1179262061
Fax
+44 11799253561
Country
United Kingdom
Region code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
National registration number
VAT No: 664419911
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Servicing, Maintenance and Parts for Turntable Ladders
Reference number
AFRS08-2022-06
two.1.2) Main CPV code
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.1.3) Type of contract
Services
two.1.4) Short description
This is a Voluntary Ex Ante Transparency notice to inform the market that Avon Fire Authority, operating as Avon Fire & Rescue Service, is intending to award a public contract by use of the negotiated procedure without prior publication, in accordance with Regulation of the Public Contract Regulations 2015 for the Servicing, Maintenance and Parts for Turntable Ladders.
The turntable ladders are critical assets to Avon Fire and Rescue Service for firefighting and rescue capability. The goods and/or services for the turntable ladders can only be supplied by a particular economic operator as competition is absent for technical reasons.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,550,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34114000 - Specialist vehicles
- 34144210 - Firefighting vehicles
- 34300000 - Parts and accessories for vehicles and their engines
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
- UKK11 - Bristol, City of
- UK - United Kingdom
Main site or place of performance
Avonmouth
two.2.4) Description of the procurement
Avon Fire Authority, operating as Avon Fire & Rescue Service, is intending to award a public contract for the provision of servicing, maintenance and parts for Turntable Ladders, in accordance with Regulation 32 (2) (b) (ii) the Public Contracts Regulations 2015.
This decision is due to technical reasons, namely the goods and/or services for the turntable ladders can only be supplied by a particular economic operator as competition is absent for technical reasons.
The turntable ladders are critical assets to Avon Fire and Rescue Service for firefighting and rescue capability. Avon Fire Authority procured two turntable ladders in 2012 and a further two turntable ladders in 2015.
The turntable ladders have been in operation since their purchase date. The expected life of a turntable ladder is 12 – 15 years. Avon Fire Authority is proposing to award the contract for 9 years to Rosenbauer UK covering the following goods and/or services:
• Servicing, Maintenance and Repairs
• Parts
• Training
• Associated licences and equipment
The contract will include an earlier termination provision on 3 months’ notice.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The manufacturer of the turntable ladders are the only authorised personnel to service, maintain and supply parts. Due to the importance of the turntable ladders to the Service's operation, it is not an option for the Supplier not to provide the goods and services set out in the proposed contract for the next 9 years.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
AFRS08-2022-16
Title
Provision of servicing, maintenance and parts for Turntable Ladders
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 February 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Rosenbauer UK
Concept House, Huddersfield Road, Meltham
Holmfirth
HD9 4AN
Country
United Kingdom
NUTS code
- UKE4 - West Yorkshire
National registration number
Rosenbauer UK
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,550,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Avon Fire Authority
Valley Road
Portishead
BS20 8JJ
Telephone
+44 1179262061
Country
United Kingdom