Section one: Contracting authority
one.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
Contact
Mr Matthew Chapman
Telephone
+44 1392383000
Country
United Kingdom
NUTS code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CPF1943-20 Devon County Council Tree Management Framework – Tree Safety Inspection and Tree Surgery
Reference number
DN482476
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
Devon County Council (DCC) is looking to procure a framework agreement for tree inspection, tree surgery and mass tree removal. The tree population is spread widely across Devon and trees are to be found on 650+ occupied properties and alongside up to 12 500 km of DCC highways. This corresponds to an estimate of over 3 000 000 trees across the DCC estate and alongside Highways. Typically in recent years DCC has carried out extensive inspection work, followed up with the removal of dangerous trees. Ash dieback is significantly changing the volumes of tree removal and it is anticipated that, over the course of the new framework, DCC will have need to remove several tens of thousands of trees.
It is intended that the framework agreement will operate over a 4-year period. The framework will operate in nine geographical areas which will include Devon's eight district council boundaries plus Plymouth.
The framework comprises of three lots as follows:
Lot 1: Tree inspection: this is further subdivided into:
1a: Scheduled Inspections of Highways Walked and Driven,
1b: Scheduled inspections of premises,
1c: Ad-hoc inspections of Highways following safety reports,
1d: Ad-Hoc Inspections of Premises following safety reports;
Lot 2: Tree surgery: again this is subdivided into:
2a: Non Emergency Highways Tree Surgery,
2b: Non Emergency Premises Tree Surgery,
2c: Emergency Highways Tree Surgery,
2d: Emergency Premises Tree Surgery,
2e: General 3 operative Gang Daily Rate,
2f: Highways Crown Lift work;
Lot 3: Bulk felling of highways and non-highways trees (mainly Ash, infected by Ash dieback) on highways of higher usage.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,000,000
two.2) Description
two.2.1) Title
CP1943-20 Lot 1 Tree Inspection Work
Lot No
1
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Lot 1: this lot is to provide tree inspection services across the nine subdivided regions. It is further subdivided into the following types of inspection.
(a) formal, scheduled driven and walked inspections of DCC Highways;
(b) formal, scheduled inspections of DCC sites and premises;
(c) ad-hoc inspections of DCC highways (all types) trees, following safety reports from members of the public or DCC staff;
(d) ad-hoc inspections of DCC sites and premises trees, following safety reports from members of the public or DCC Staff.
All Tree inspections will require identifying what, if any, tree surgery work will need to be performed and on what timescales. Identified work will fall into the categories outlined within the framework agreement to allow commissioning of tree work.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
CP1943-20 Lot 2 Tree Surgery Work
Lot No
2
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Lot 2: Tree surgery — this lot is to provide tree surgery services across the nine subdivided regions. It is further subdivided into the following types of surgery.
(a) planned, non-emergency, surgery work of trees on highways and following either a scheduled or ad-hoc inspection;
(b) planned, non-emergency, surgery works of non-highways trees, following either a scheduled or ad-hoc inspection;
(c) emergency highways tree surgery;
(d) emergency non-highways tree surgery;
(e) highways and non highways, 3 operative gang, Daily charged work;
(f) highways crown lift works.
The above groups of work will be awarded to contractors based on their work rates for each of the above on a district by district basis.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 0
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
CP1943-20 Mass Tree Removal
Lot No
3
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Lot 3: Activities within this lot will involve the bulk felling of highways trees (mainly Ash Trees infected with Ash Dieback). It is intended that this lot will largely be used for Highways work however the position is preserved for it also to be used for large scale tree removal at DCC premises. Award of contracts under Lot 3 will be subject to a mini competition, which may be based on price and quality criteria.
two.2.5) Award criteria
Quality criterion - Name: Pass/Fail On Selection Questionnaire / Weighting: 100
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 207-506375
Section five. Award of contract
Contract No
CP1943-20
Lot No
1
Title
CP1943-20 Lot 1 Tree Inspection Work
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 February 2021
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Acorn Environmental Management Group
Redditch
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Advanced Arboriculture Ltd
Exeter
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Devon Tree Services Ltd
Newton Abbot
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
East Devon Tree Care Ltd
Exeter
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
FPCR Environment and Design Ltd
Derby
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hi-Line Contractors
Exeter
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £2,000,000 taken into consideration
Section five. Award of contract
Contract No
CP1943-20
Lot No
2
Title
CP1943-20 Lot 2 Tree Surgery Work
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 February 2021
five.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ace Arboriculture
Exmouth
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
ATM Ltd
Boroughbridge
Country
United Kingdom
NUTS code
- UKE2 - North Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Catenary King Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Combined Tree Services
Hayle
Country
United Kingdom
NUTS code
- UKK3 - Cornwall and Isles of Scilly
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Devon Arb
Newton Abbot
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Garden and Countryside Maintenance
Newton Poppleford
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Glendale Countryside Ltd
Launceston
Country
United Kingdom
NUTS code
- UKK3 - Cornwall and Isles of Scilly
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hartwood Timberworks Ltd
West Hill
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hi-Line Contractors
Exeter
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Idverde Ltd
Coventry
Country
United Kingdom
NUTS code
- UKG33 - Coventry
The contractor is an SME
No
five.2.3) Name and address of the contractor
Teign Trees and Landscapes
Teignmouth
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wessex Tree Surgeons
South Molton
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £8,000,000 taken into consideration
Section five. Award of contract
Contract No
CP1943-20
Lot No
3
Title
CP1943-20 Mass Tree Removal
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 February 2021
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ace Arboriculture
Exmouth
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
ATM Ltd
Boroughbridge
Country
United Kingdom
NUTS code
- UKE2 - North Yorkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Catenary King Ltd
Sheffield
Country
United Kingdom
NUTS code
- UKE32 - Sheffield
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Combined Tree Services
Hayle
Country
United Kingdom
NUTS code
- UKK3 - Cornwall and Isles of Scilly
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Dartmoor Tree Surgeons
Exeter
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Glendale Countryside Ltd
Launceston
Country
United Kingdom
NUTS code
- UKK3 - Cornwall and Isles of Scilly
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ground Control Ltd
Uffculme
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hartwood Timberworks Ltd
West Hill
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Hi-Line Contractors
Exeter
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Idverde Ltd
Coventry
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
The contractor is an SME
No
five.2.3) Name and address of the contractor
John Pittman Tree Services
Kingsbridge
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Land Solutions (South West) Ltd
Newton Poppleford
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
P R Newson Ltd
Buntingford
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Richard Hall Ltd
Reading
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SDL Solutions
Chipping Campden
Country
United Kingdom
NUTS code
- UKK13 - Gloucestershire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Teign Trees and Landscapes
Teignmouth
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Wessex Tree Surgeons
South Molton
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £15,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Devon County Council
Exeter
Country
United Kingdom