Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70362 - Repair of Floor Maintenance Machines for the Education Authority
two.1.2) Main CPV code
- 50530000 - Repair and maintenance services of machinery
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 39713410 - Floor-cleaning machines
- 39831300 - Floor cleaners
- 39713400 - Floor-maintenance machines
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
two.2.4) Description of the procurement at the time of conclusion of the contract:
70362 - Repair of Floor Maintenance Machines For the Education Authority 01 April 2018 to 31
March 2019 (with the option to extend for 2 further 12 month periods)
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 064-143057
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
28 March 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CAREY CLEANING MACHINES LTD
BELFAST
sales@careycleaningmachines.com
Country
United Kingdom
NUTS code
- UKN - NORTHERN IRELAND
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £160,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Ballymena
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50530000 - Repair and maintenance services of machinery
seven.1.2) Additional CPV code(s)
- 39713410 - Floor-cleaning machines
- 39831300 - Floor cleaners
- 39713400 - Floor-maintenance machines
seven.1.3) Place of performance
NUTS code
- UKN - NORTHERN IRELAND
seven.1.4) Description of the procurement:
70362 - Repair of Floor Maintenance Machines For the Education Authority 01 April 2018 to 31 March 2021 with an extension until 31.03.22 (no further extensions are expected to be enacted).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2018
End date
31 March 2022
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£222,400
seven.1.7) Name and address of the contractor/concessionaire
CAREY CLEANING MACHINES LTD
BELFAST
sales@careycleaningmachines.com
Country
United Kingdom
NUTS code
- UKN - NORTHERN IRELAND
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The parties have agreed a modification of the existing contract by way of a 12 month extension from 1/04/2021 until 31/03/2022 to allow the current contractual arrangements to remain in place to allow for a new procurement exercise to be completed.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The impact of the global COVID-19 pandemic has resulted in an unprecedented demand on Commercial Procurement Services (CPS) which could not have been reasonably foreseen by EANI. This modification extending the contract for 12 months is required to allow for an effective procurement exercise and the award of a robust contract fully compliant with the Public Contract Regulations.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £160,000
Total contract value after the modifications
Value excluding VAT: £222,400