Section one: Contracting authority/entity
one.1) Name and addresses
North Tees and Hartlepool Solutions LLP
Hardwick Road
STOCKTON-ON-TEES
TS198PE
Contact
Kate Jones
Telephone
+44 1642383214
Country
United Kingdom
Region code
UKC11 - Hartlepool and Stockton-on-Tees
Companies House
OC419412
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electronic Patient Records system (EPR)
two.1.2) Main CPV code
- 48814000 - Medical information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).
This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority has extended the term of its contract for the provision of an EPR system with InterSystems. This contract extension will be for a maximum of 3 years.
This is to ensure continuous operation of the existing EPR systems at North Tees and Hartlepool FT whilst work is undertaken to procure a joint EPR system for the University Hospitals Tees Group (North Tees and Hartlepool NHS FT and South Tees NHS FT).
The contracting authority proposes to undertake a competitive procurement exercise, commencing no later than Autumn 2026 and anticipates contract award by Autumn 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the Group EPR system.
The Contracting Authority recognises that the InterSystems products are critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.
The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,866,362.20
two.2) Description
two.2.2) Additional CPV code(s)
- 48814200 - Patient-administration system
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
Main site or place of performance
at North Tees and Hartlepool NHS FT
two.2.4) Description of the procurement
This VEAT notice is in relation to a short-term extension to the existing arrangement for the provision of an Electronic Patient Records system (EPR).
This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority has extended the term of its contract for the provision of an EPR system with InterSystems. This contract extension will be for a maximum of 3 years.
This is to ensure continuous operation of the existing EPR systems at North Tees and Hartlepool FT whilst work is undertaken to procure a joint EPR system for the University Hospitals Tees Group (North Tees and Hartlepool NHS FT and South Tees NHS FT).
The contracting authority proposes to undertake a competitive procurement exercise, commencing no later than Autumn 2026 and anticipates contract award by Autumn 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the Group EPR system.
The Contracting Authority recognises that the InterSystems products are critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.
The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Contracting Authority considers that the short-term extension is permitted under Regulation 32(5)(b) of the Public Contract Regulations 2015.
This is not a new contract opportunity but rather a VEAT notice to inform the market that the contracting authority has extended the term of its contract for the provision of an EPR system with InterSystems. This contract extension will be for a maximum of 3 years.
This is to ensure continuous operation of the existing EPR systems at North Tees and Hartlepool FT whilst work is undertaken to procure a joint EPR system for the University Hospitals Tees Group (North Tees and Hartlepool NHS FT and South Tees NHS FT).
The contracting authority proposes to undertake a competitive procurement exercise, commencing no later than Autumn 2026 and anticipates contract award by Autumn 2027. The Contracting Authority intends to utilise the London Procurement Partnership Clinical Digital Health Solutions Framework (CDHS) to procure the Group EPR system.
The Contracting Authority recognises that the InterSystems products are critical to the safe delivery of patient care, and as a result it would not be feasible for another supplier to provide these services within the short-term nature of this proposed extension. Procuring a new supplier would impose significant additional costs and render existing EPR system open to disruption. This would not be acceptable and would pose a significant risk to patient care.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 February 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Intersystems Ltd
Windsor
Country
United Kingdom
NUTS code
- UKC - North East (England)
Companies House
FC013706
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £3,866,362.20
Total value of the contract/lot/concession: £3,866,362.20
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
North Tees and Hartlepool NHS FT
Stockton-on-Tees
Country
United Kingdom