Section one: Contracting authority/entity
one.1) Name and addresses
Ministry of Defence
Bristol
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
710813450 - Provision of RAFAT Information Management System
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The UK Military Flight Training Systems Hawk Delivery Team, which is part of the UK Ministry of Defence (MOD) proposes to place a contract with tlmNexus for the provision of the Royal Air Force Aerobatics Team Information Management System (RIMS). The term of the proposed contract is 3 years with options to extend until the TMk1 OSD. The requirement has an estimated value of £3M.
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 (PCR 2015) as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(2)(b)(ii) of the PCR 2015 because competition is absent for technical reasons.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The UK Military Flight Training Systems Hawk Delivery Team, which is part of the UK Ministry of Defence (MOD) proposes to place a contract with tlmNexus for the provision of the Royal Air Force Aerobatics Team Information Management System (RIMS). The term of the proposed contract is 3 years with options to extend until the TMk1 OSD. The requirement has an estimated value of £3M.
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 (PCR 2015) as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(2)(b)(ii) of the PCR 2015 because competition is absent for technical reasons. This is because tlmNexus as the Original Equipment Manufacturer, are the only entity that has the required technical knowledge, know-how, relevant expertise and ability to support the current IMS. Transfer of the solution to a new contractor and hence a different technical solution would present an unacceptable airworthiness and operational risk. In addition, this poses a Human Factors safety implication expecting RAFAT personnel to transfer to yet another IMS. This is considered a significant safety risk that is not acceptable to the Authority. tlmNexus hold proprietary information and documentation for RIMS which the UK MoD do not have rights of access to and which would be necessary in order to meet the requirement.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Potential options to extend to T1 OSD. Estimated value incorporates contractual cover until 31st March 2030.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure without publication of a contract notice
- No tenders or no suitable tenders/requests to participate in response to negotiated procedure with prior publication of a contract notice
- The products involved are manufactured purely for the purpose of research, experiment, study or development
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The UK Military Flight Training Systems Hawk Delivery Team, which is part of the UK Ministry of Defence (MOD) proposes to place a contract with tlmNexus for the provision of the Royal Air Force Aerobatics Team Information Management System (RIMS). The term of the proposed contract is 3 years with options to extend until the TMk1 OSD. The requirement has an estimated value of £3M.
In accordance with the provisions of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 SI No. 2020/1319, this procurement falls to be regulated under the provisions of the Public Contracts Regulations 2015 (PCR 2015) as amended (in particular by SI 2020/1319). Prior publication of a contract notice in the Official Journal of the European Union is no longer appropriate. It is considered that the award of the contract without prior publication of a contract notice in the UK e-notification service (as required by the relevant legislation) is lawful in accordance with regulation 32(2)(b)(ii) of the PCR 2015 because competition is absent for technical reasons. This is because tlmNexus as the Original Equipment Manufacturer, are the only entity that has the required technical knowledge, know-how, relevant expertise and ability to support the current IMS. Transfer of the solution to a new contractor and hence a different technical solution would present an unacceptable airworthiness and operational risk. In addition, this poses a Human Factors safety implication expecting RAFAT personnel to transfer to yet another IMS. This is considered a significant safety risk that is not acceptable to the Authority. tlmNexus hold proprietary information and documentation for RIMS which the UK MoD do not have rights of access to and which would be necessary in order to meet the requirement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 February 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
tlmNexus Ltd
Brighton
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £3,000,000
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Hawk Delivery Team, UK Military Flying Training System
Bristol
Country
United Kingdom