Section one: Contracting authority
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE12FS
Telephone
+44 1332640768
Country
United Kingdom
NUTS code
UKF11 - Derby
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD1480 - Dynamic Purchasing System for the Supply and Disposal of Technology Enabled Care Products and Associated Services
Reference number
TD1480
two.1.2) Main CPV code
- 32500000 - Telecommunications equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
Applications are invited for inclusion on a Dynamic Purchasing System (DPS) for the Supply and Disposal of Technology Enabled Care Products and Associated Services.
Telecare Call-Monitoring Services do not fall within the scope of this DPS.
Please see tender documents for further information.
The initial term of the DPS will be for two years with an option to extend the DPS by a further two years in annual increments.
The value of the DPS is indicative only and there is not guarantee of spend with any DPS Supplier but the maximum value of the DPS is a maximum of £978,000.
Applicants must meet the minimum required qualifying criteria for entry onto the DPS and maintain the requisite
criteria throughout the DPS Agreement Term.
The deadline for returns for Round One is 10am on 28 March 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response.
Applications to be on the DPS after this date may then be made during the lifetime of the DPS.
It is anticpated that Mini-Tenders will start from 21/04/22, if required.
Please visit the Council's e-tendering system https://www.eastmidstenders.org/ where you can express interest and obtain the documents. Please note we will only accept expressions of interest through the e-tendering system. Please search for TD1480.
two.1.5) Estimated total value
Value excluding VAT: £978,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32000000 - Radio, television, communication, telecommunication and related equipment
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
Main site or place of performance
Derby City
two.2.4) Description of the procurement
DPS for the supply of and disposal of Technology Enabled Care Products and Associated services (training and helpdesk).
The supply of Products will provide community benefits, by promoting and maintaining the independence and well-being of the Users in Derby, who require such support. This will support Users to live at home by developing preventative, re-enabling, assistive services.
The types of Products required on this DPS, include but is not limited to:
• Alarm units - analogue and digital compliant
• Pendants
• Bed sensors - analogue and digital compliant
• Chair sensors - analogue and digital compliant
• Epilepsy sensors - analogue and digital compliant
• Falls detector/sensors - analogue and digital compliant
• Temperature sensors - analogue and digital compliant
• Flood detectors - analogue and digital compliant
• Smoke detectors - analogue and digital compliant
• Gas detectors
• Carbon Monoxide detectors - analogue and digital compliant
• Door sensors
• Medication dispensers
• Batteries
Products supplied under this DPS must conform to BS8521:2009 Specification for dual-tone multi-frequency (DTMF) signalling protocol for social alarm systems and/or its successor, as well as BS7369, TT92 and digital protocol SCAIP (Social Care Alarm Internet Protocol)
Any Products that are powered by batteries or have back-up batteries are required to be supplied with these batteries to enable the User to use the item straight away.
All Products supplied under this DPS must be compatible with the Jontek Answerlink call-handling platform. It is the Supplier's responsibility to ensure all equipment supplied to the Council under this DPS is compatible with the Jontek Answerlink call-handling system.
There may also be other occasions where the Council requires the Products to be compatible with existing equipment within a User's home. The requirements will be detailed in any Mini-Tender Documents.
Suppliers are required to provide free training sessions and documented operating manuals to Council staff on how the Products are to be installed and operate at the Council's request. The training should include demonstrations of how each type of Product works and how it is programmed prior to being issued. Training should also be available on request to all new Council staff and where there have been upgrades to Products, again at no additional cost to the Council.
Training will be held, in person, at 184 Kedleston Road, Derby, DE22 1GT (or at any other location as directed by the Council) or via Microsoft Teams within 14 days from request.
The Council must be able to contact the Supplier regarding placement of Orders any query or to obtain technical advice, between the hours of 9.00 am and 5.00 pm on any Business Day, at no additional cost to the Council.
Out of hours technical support must be provided via a telephone call on a 24-hours, 7 days a week basis. This is for immediate support of Product issues and to support response technicians who may be on site requiring urgent technical support. This is to be provided at no additional cost to the Council.
The Council typically deploys its own staff to remove and dispose of these Products. There may be some instances however where the Council experiences an increase in demand for disposal of these Products. Where there is an increase in demand for this service, then the Council may use this DPS to conduct Mini-Tenders for this collection and disposal service. The Council's particular requirements and specific quantities will be stated further within the Tender documents.
Any disposal requirement will be the collection of used products from a site specified by the Council. Suppliers are not required to remove equipment from User's homes.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £978,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 24 months. DPS term will be a maximum 48 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further 24 months. DPS term will be a maximum 48 months in total.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 February 2024
Local time
10:00am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
22 February 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 01/03/2024
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Derby City Council
The Council House, Corporation Street,
Derby
DE1 2FS
Country
United Kingdom