Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Tony Bailey
Telephone
+44 1133785822
Country
United Kingdom
NUTS code
UKE42 - Leeds
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Community Drug and Alcohol Prevention, Treatment and Recovery Service
Reference number
YORE-9F7N76
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement at the time of conclusion of the contract:
The service provides prevention, harm reduction, brief interventions, structured treatment, recovery, and wrap-around support (including housing related support) to children, young people and adults (including older adults) in Leeds with drug and/or alcohol misuse issues
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2013/S 229-397919
Section five. Award of contract/concession
Contract No
YORE-9F7N76 (DN210921)
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
21 January 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Humankind
Horndale Avenue, Sapphire House Unit IES Centre
Newton Aycliffe
DL5 6DS
Country
United Kingdom
NUTS code
- UKC1 - Tees Valley and Durham
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £42,138,820.98
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85000000 - Health and social work services
seven.1.3) Place of performance
NUTS code
- UKE42 - Leeds
seven.1.4) Description of the procurement:
Leeds City Council has procured an Integrated Community Drug and Alcohol Prevention, Treatment and Recovery Service for Leeds. Patients will be able to access these services through a single point of contact which will be widely promoted, making it easy to know how to access services. The service will be open to all, confidential and through the single point of access, service users will be assessed and then directed through the system to the services they require to meet their individual needs. The service operates on a hub and spoke model whereby there is a city centre hub and other buildings across the city from which services will be delivered - these have focussed in the areas of highest need. The service works closely with local agencies, strategic partners and service providers across the city to provide a seamless, joined up approach to delivering high quality services. There is a high level of awareness between partners and providers of the service provision to maximise early engagement and intervention with service users. Together we have ensured that there are clear pathways and referral routes between agencies to improve health outcomes across the city.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£465,750
seven.1.7) Name and address of the contractor/concessionaire
Humankind
Newton Aycliffe
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Humankind
Newton Aycliffe
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The modification of contracts is governed under the Public Contracts Regulations 2015 at regulation 72 which permits certain types of modifications. Although no longer directly applicable to the UKs departure from the European Union (from which the Public Contracts Regulations 2015 were transposed into English law) is
still persuasive. The regulation considers the extent to which a contract may be modified before it should be considered so substantially changed as to necessitate a new procurement. Permissible grounds for modification include a need for
additional services subject to 50% maximum increase in initial contract value. It also requires the consideration of the effect of cumulative variations. Therefore this needs to be considered in taking this decision.
The provisions of Regulation 72 (1b) (i) & (ii) provide an exception "where all of the following conditions are fulfilled:-
Regulation 72 (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:-
(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor -
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
In making this variation, the above conditions of Regulation 72 (1b) (i) & (ii) are deemed to be satisfied for the following reasons:
The effectiveness of drug and alcohol services across Leeds will be
positively impacted by including responsibility for the community NSP within the Forward Leeds service by broadening access to care through pharmacies.
Forward Leeds has a detailed understanding of NSP service requirements and has developed good relationships with existing providers. Assuming responsibility for managing this service will strengthen these relationships and ensuring smoother pathways into structured treatment for clients using community NSP. They are also well placed to negotiate best prices and ensure value is added to service delivery wherever possible.
The utilisation of an existing contract provides value for money due to overhead charges being picked up under the existing contract, therefore more funds will be attributable to service delivery.
The proposed arrangement will avoid duplication of cost, integrating the community NSP provision with the NSP provision provided by Forward Leeds.
The value of the initial contract, and the proposed increase due to the request to vary the contract that is within the realms of the regulation.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £42,138,820.98
Total contract value after the modifications
Value excluding VAT: £42,604,270.98