Section one: Contracting authority/entity
one.1) Name and addresses
Northumbria Police
Forth Banks
Newcastle upon Tyne
NE13PH
Contact
John Bradford
John.Bradford@northumbria.police.uk
Telephone
+44 7736193270
Country
United Kingdom
Region code
UKC22 - Tyneside
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.northumbria.police.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Unit4 Hosting
Reference number
NP0378
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
For the cloud hosting of Unit 4, to support Finance, HR and payroll functions.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £319,584
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This notice covers the renewal of the cloud hosting for our ERP and HR/Payroll system.
Northumbria Police currently use the Unit4 Enterprise Resource Planning system (ERP) system for the management of financial, HR and payroll processing. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole Force.
This contract covers the hosting services which support the Unit4 contract and is required for the system to operate.
For reasons of protection of exclusive rights and technical reasons, Northumbria Police can not currently transition away from Unit4 system. QTC are an Unit4 approved hosting partner and there is a high level of risk identified transferring data from one hosting provider to another.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The award is lawful in accordance with regulation 32(2)(b)(ii) because the competition is absent for technical reasons. Northumbria Police has used the Unit4 application since the finance team was moved in-house. The system is an essential part of the force's infrastructure and any down time or system failure would have a detrimental effect on the running of the Force.
There is a high level of risk identified transferring data from one hosting provider to another, so the decision has been made to stay with the incumbent supplier. Furthermore, Northumbria Police do not have the resource to support such a transition, for the foreseeable future, if a transition to a new supplier was deemed possible.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
NP0378
Title
Unit4 Hosting
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
20 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
QuickThink Cloud Limited
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
08783872
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £319,584
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Northumbria Police
Newcastle
Country
United Kingdom