Section one: Contracting authority
one.1) Name and addresses
Hornsea School and Language College
Eastgate
Hornsea
HU18 1DW
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKE1 - East Yorkshire and Northern Lincolnshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/6S79F7A8RN
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hornsea School and Language College ~ Catering Services Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for Hornsea School and Language College, Eastgate, Hornsea, HU18 1DW
two.1.5) Estimated total value
Value excluding VAT: £1,250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE1 - East Yorkshire and Northern Lincolnshire
Main site or place of performance
East Yorkshire and Northern Lincolnshire
two.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for Hornsea School and Language College, Eastgate, Hornsea, HU18 1DW.
The contract covers the scope for the provision of all catering and services within the School, which also includes all hospitality and free issue requirements.
The duration of the contract is three years commencing on 1 September 2022 and concluding on 31 August 2025, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. It is anticipated that the contract will run on a nil subsidy / profit return arrangement.
Hornsea School is a leading 11-18 co-educational High School situated in Hornsea, East Riding of Yorkshire. There are c.1,200 pupils on roll including 180 sixth form pupils. The catering areas include the main catering facility, a separate grab & go pos and a sixth form coffee bar. There is scope to extend / these facilities further and to enhance the Sixth Form offer.
The school is looking to appoint an experienced caterer who:
•Will deliver an innovative food offer that consistently achieves a high standard of service for the pupils and staff
•Will provide a quality of management and staffing to the operations with sufficient back up resource if required in support of the on-site team
•Can demonstrate the ability to increase participation and to continue to drive the service forward to improve the financial standing of the contract year on year
•Will embrace an open and honest approach for financial and operational matters
•Will work closely with the school to achieve joint goals
The incumbent catering staff are currently employed by a catering contractor and TUPE will apply. Please note that two members of staff are employed directly by the School and will continue to do so with a monthly cost billed to the to the caterer. All the staff are ‘managed’ by the caterer.
It is appreciated that a level of investment may be identified as part of the tender process. Therefore, bidders will be encouraged to provide details of such requirements with detailed information of the equipment necessary at the ITT stage - for successful Bidders of this SQ.
It is expected that the successful Supplier will be operating similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract is available for regular unplanned visits and support for the contract. Also, that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.
The total value of the contract is estimated at £750,000 for the initial three-year term.
See SQ Document for further details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2027
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 April 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 April 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Hornsea:-School-catering-services./6S79F7A8RN
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/6S79F7A8RN
GO Reference: GO-2022224-PRO-19702045
six.4) Procedures for review
six.4.1) Review body
Hornsea School and Language College
Hornsea
Country
United Kingdom