Awarded contract

106_23 Lubricating Oils, Greases & Antifreeze

  • ESPO

F03: Contract award notice

Notice reference: 2023/S 000-005205

Published 21 February 2023, 3:33pm

Section one: Contracting authority

one.1) Name and addresses


Barnsdale Way, Grove Park, Enderby


LE19 1ES


Place & Environment Procurement Team



United Kingdom

NUTS code

UKF22 - Leicestershire CC and Rutland

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

Other activity

Local Authority Services

Section two: Object

two.1) Scope of the procurement

two.1.1) Title

106_23 Lubricating Oils, Greases & Antifreeze

Reference number


two.1.2) Main CPV code

  • 09211000 - Lubricating oils and lubricating agents

two.1.3) Type of contract


two.1.4) Short description

ESPO is inviting tenders to appoint a range of suppliers onto a framework for the supply and delivery of lubricating oils, greases, antifreeze and associated ancillary products to its customers directly (not via ESPO's warehouse) on a national basis. The framework will target large, multi-location customers e.g., local authorities, NHS trusts, etc. who require a single supplier to offer a one-stop shop for the supply of all their requirements in relation to these product types.

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Value excluding VAT: £30,000,000

two.2) Description

two.2.2) Additional CPV code(s)

  • 09211100 - Motor oils
  • 09211200 - Compressor lube oils
  • 09211300 - Turbine lube oils
  • 09211400 - Gear oils
  • 09211600 - Oils for use in hydraulic systems and other purposes
  • 09211630 - Anti-corrosion oils
  • 09211650 - Brake fluids
  • 09211710 - White oils
  • 09211900 - Lubricating traction oils
  • 24951000 - Greases and lubricants

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Bulk supply & delivery of lubricating oils, greases and antifreeze on a national basis.

A national framework for the supply & delivery of lubricants, greases, antifreeze and associated ancillary products, including but not limited to, engine oils, hydraulic oils, transmission oils, agricultural oils, greases, antifreezes, miscellaneous oils and ancillaries, to multiple customers and sites.

The framework to be established is intended to meet the requirements of local government and public sector bodies throughout the UK.

two.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

two.2.11) Information about options

Options: Yes

Description of options

The framework agreement has the option to extend for up to a further 24 months. The total value stated in Section II.1.7 includes the option period.

Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2022/S 000-031807

Section five. Award of contract

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

31 January 2023

five.2.2) Information about tenders

Number of tenders received: 8

Number of tenders received from SMEs: 6

Number of tenders received by electronic means: 8

The contract has been awarded to a group of economic operators: Yes

five.2.3) Name and address of the contractor

Fleet Factors Limited

Units 3-4 Wallis Road, Skippers Lane Industrial Estate,

Middlesbrough, TS6 6JB


United Kingdom

NUTS code
  • UKC1 - Tees Valley and Durham
Companies House


The contractor is an SME


five.2.3) Name and address of the contractor

Fuchs Lubricants (UK) PLC

New Century Street,

Hanley, Stoke on Trent, Staffordshire, ST1 5HU


United Kingdom

NUTS code
  • UKG2 - Shropshire and Staffordshire
Companies House


The contractor is an SME


five.2.3) Name and address of the contractor

Paterson Enterprises Limited (T/a Morris Lubricants)

38-41 Castle Foregate,

Shrewsbury, Shropshire, SY1 2EL


United Kingdom

NUTS code
  • UKG2 - Shropshire and Staffordshire
Companies House


The contractor is an SME


five.2.3) Name and address of the contractor

Rock Chemicals Limited (T/a Rock Oils)

Malone House, 90 Priestley Street,

Warrington, Cheshire, WA5 1S


United Kingdom

NUTS code
  • UKD6 - Cheshire
Companies House


The contractor is an SME


five.2.4) Information on value of contract/lot (excluding VAT)

Total value of the contract/lot: £30,000,000

Section six. Complementary information

six.3) Additional information

As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at:

ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.

Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.

An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

six.4) Procedures for review

six.4.1) Review body

The Royal Court of Justice

The Strand




United Kingdom

Internet address

six.4.3) Review procedure

Precise information on deadline(s) for review procedures

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.