Section one: Contracting authority
one.1) Name and addresses
Arbour Housing Limited for itself and on behalf of North Belfast Housing Association Limited t/a NB Housing and Ark Housing Association Northern Ireland Limited
18/22 Carleton Street
Portadown
BT62 3EN
etenders@rand-associates.co.uk
Country
United Kingdom
Region code
UKN - Northern Ireland
Arbour Housing Limited
Co-operative and Community Benefits Societies Act (Northern Ireland) 1969 Registration No 224IP
Internet address(es)
Main address
https://etenders.rand-associates.co.uk/
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenders.rand-associates.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenders.rand-associates.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Arbour Housing Limited for itself and on behalf of North Belfast Housing Association Limited t/a NB Housing and Ark Housing Association Northern Ireland Limited - Periodic Inspection, Servicing, Maintenance and Repair of Active Fire Safety Installation Contract
Reference number
ARB2025
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The Contracting Authorities wish to jointly appoint a Contractor to undertake the periodic inspection, testing, servicing, maintenance and repair of their Active Fire Safety Installations including the undertaking of 24/7 responsive call-outs and repairs to breakdowns during and outside of normal working hours, provision and installation of replacement components of fire prevention/detection alarm and emergency lighting installations, dry risers. Automatic opening and smoke vents, fire fighting equipment, and disabled refuge intercom systems to common parts and within dwellings of social housing blocks, schemes , commercial properties and offices managed by the 3 Contracting Authorities (Arbour Housing, NB Housing and Ark Housing)
The service will be required throughout the whole of Northern Ireland, One Contractor will be appointed to undertake the service by means of separate contracts with each of the 3 Contracting Authorities.
two.1.5) Estimated total value
Value excluding VAT: £1,505,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 31500000 - Lighting equipment and electric lamps
- 31625200 - Fire-alarm systems
- 35111000 - Firefighting equipment
- 44480000 - Miscellaneous fire-protection equipment
- 45312100 - Fire-alarm system installation work
- 45343000 - Fire-prevention installation works
- 50413200 - Repair and maintenance services of firefighting equipment
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 51700000 - Installation services of fire protection equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The scope of the service will encompass the undertaking of periodic inspections, testing, servicing, maintenance and repair of their Active Fire Safety Installations including the undertaking of 24/7 responsive call-outs and repairs to breakdowns during and outside of normal working hours, provision and installation of replacement components of fire prevention/detection alarm and emergency lighting installations, dry risers. Automatic opening and smoke vents, fire fighting equipment, and disabled refuge intercom systems to common parts and within dwellings of social housing blocks, schemes , commercial properties and offices managed by the 3 Contracting Authorities (Arbour Housing, NB Housing and Ark Housing)
The service will be required throughout the whole of Northern Ireland, One Contractor will be appointed to undertake the service by means of separate contracts with each of the 3 Contracting Authorities.
Key characteristics of the Contracts are likely to be but not limited to:
- An initial term of 3 years with an option for the Contracting Authorities to extend by a further two years , and then by a further two years subject to annual performance reviews;.
- IT software/system interfacing;
- Provisions requiring the delivery of a customer focused service and showing commitment to value for money to the Contracting Authorities and their residents, and must be responsive to achieve collaborative working practices, innovation and continuous improvement;
- Provisions for regular monthly, quarterly and annual performance meetings and reviews, early termination and also meeting, maintaining and improving KPI targets
- Commitment to Social Value and community engagement
The 3 Contracting Authorities currently have the following numbers of sites with fire alarm and /or emergency lighting installations
- Ark: total 11 sites
- NB Housing: total 20 sites
- Arbour: total 29 sites
Further information relating to the installations, properties and schemes is included in the procurement documents.
The scope of service to be delivered is further defined in the procurement documents.
Economic Operators are advised that the terms of the Transfer of Undertaking (Protection of Employment ) Regulations ("TUPE") may apply to the workforce employed by the incumbent contractor in relation to the services to be performed by the successful Economic Operator under the proposed new contract.
Economic Operators should note that the estimated value given in this notice is based on the 3 Contracting Authorities historical/current expenditure and the numbers of properties and schemes currently included with their stock portfolio. This value may increase in the event that the 3 Contracting Authorities acquire or develop additional properties during the contract term and require the services covered by the Contracts to be performed on such additional properties. Additional properties may include without limitation residential and commercial properties and corporate facilities, The 3 Contracting Authorities reserve the right to also remove or dispose of properties, in which case the value of the Contracts may decrease. *
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
All requests for procurement documentation, communication and submission of tenders must be made by the eTender@Rand Portal , which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: ARB2025
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Economic Operators are advised that the 3 Contracting Authorities have adopted the principles of Social Value and require the successful Economic Operator to abide by these principles in the provision of employment, training and other opportunities to new entrant trainees and other disadvantaged and vulnerable persons
Key Performance Indicators will be built into the Contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2025
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 March 2025
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
ll requests for procurement documentation, communication and submission of tenders must be made by the eTender@Rand Portal , which can be accessed at https://etenders.rand-associates.co.uk
After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: ARB2025
six.4) Procedures for review
six.4.1) Review body
High Court of Northern Ireland
Chichester Street
Belfast
BT13JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authorities will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to all Economic Operators.
The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before a Contract is entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are ar risk of harm by a breach of the Regulations to take action in the High Court of Northern Ireland.
After the expiry of the 10 day standstill period, the Contracting Authorities will unless prevented by order of the High Court, conclude and enter the Contract.
six.4.4) Service from which information about the review procedure may be obtained
High Court of Northern Ireland
Chichester Street
Belfast
BT13JF
Country
United Kingdom