Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
2nd Floor Woodland House, Maes-y-Coed Road Heath
Cardiff
CF14 4HH
Contact
Julie Winterburn
Telephone
+44 2921836457
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
http://www.procurement.wales.nhs.uk
Buyer's address
http://www.procurement.wales.nhs.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Franking Machines & Associated Services
Reference number
CAV-STA (20-21) 208
two.1.2) Main CPV code
- 64112000 - Postal services related to letters
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for a twelve month period.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £499,999
two.2) Description
two.2.2) Additional CPV code(s)
- 30144100 - Postage-franking machines
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
Main site or place of performance
United Kingdom
two.2.4) Description of the procurement
NHS Wales Shared Service Partnership on behalf Cardiff and Vale University Health Board wish to inform the market they wish to award a contract for the Lease and Associated Services of Franking machines for a twelve month period.
The Cardiff and Vale University Health Board were not in a position to spend the time originally planned to re-tender this requirement due to the unexpected COVID-19 Pandemic and priorities within the Clinical Board having to change to respond appropriately to the situation.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The NHS Wales Shared Services Procurement department on behalf of the Cardiff and Vale University Health Board has significant expenditure for the lease of their two franking machines for the provision of posting services across the health board.
Engaging with the market, it is determined that whilst there are some third party suppliers who could potentially provide this service, the Clinical Board currently has a lease agreement with their incumbent supplier Quadient for the provision and lease of their franking machines and postage services.
Due to the volume of increased workload since the Covid-19 pandemic, we wish to put an interim twelve month contract in situ to ensure continuity of service to ensure patient care not compromised not receiving their appointment letters, thus enabling the Health Board to undertake a scoping exercise looking at alternative postage i.e. digital solutions and undertake a formal tender exercise.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CAV-STA (20-21) 208
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 March 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Neopost Ltd
3rd Floor, Press Centre, Here East, 14 East Bay Lane
London
E152GW
Telephone
+44 1708746000
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £525,000
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=108742.
(WA Ref:108742)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Review Procedure:
Precise information on deadline(s) for review procedures:
NHS Wales Shared Services Partnership on behalf of University Hospital of Wales Health Board will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract.
Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the Public Contracts (Amendments).