Section one: Contracting authority/entity
one.1) Name and addresses
Dartford and Gravesham NHS Trust
Darent Valley Hospital Darenth Wood Road
Dartford
DA2 8DA
Contact
Andrew Mouatt
Country
United Kingdom
Region code
UKI43 - Haringey and Islington
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Insight Direct UK LTD (Alcidion UK Limited) – EPR Services
Reference number
SF049648
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
II.1.4) Short Description This VEAT is to inform the market of the Dartford and Gravesham NHS Trust (the Trust) intention to extend its contract with its incumbent supplier of e-Noting services from Insight Direct (UK) Ltd, Technology Building, Insight Campus, Terry Street, Sheffield, S9 2BU (the Supplier) for a period of 3 years. This is not a Tender opportunity.
The e-Noting contract provides functionality to support clinical noting, nursing assessments, observations capture and escalation and is used as the core platform for integration to order communications and electronic prescribing and medications management.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,084,462
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
Main site or place of performance
Darent Valley Hospital, Darenth Wood Road, Dartford, Kent DA2 8DA
two.2.4) Description of the procurement
This is a VEAT notice, not an opportunity to Tender, where the Trust intends to extend its existing supplier contract via a Contract Change Notice to cover an additional 3 year period while the Trust procures and implements an EPR solution
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
II.2.14) Additional Information
The Trust is proposing to extend its existing contract with incumbent supplier Insight, for the Alcidion Miya Precision platform, which includes the modules for e-noting, nursing observations and assessments, Emergency Department, Electronic Discharge notification, order comms and patient flow. The CCN also includes cloud transition (at no additional cost) as Alcidion do not offer Miya as an on premise option.
By undertaking this contract extension, the Trust will provide the business continuity needed for the continued use of digital clinical systems to support the delivery of high quality and safe patient care. Failure to continue with the provision of these products will have a significant adverse impact on the delivery of safe patient care. The Trust is proposing to extend the current supplier contract for a period 3 years, this being the minimum period necessary for it to carry out a full and complete procurement exercise for an EPR solution, including the necessary period of contract mobilisation following the appointment of a successful bidder.
The Trust is committed to developing the digital maturity of the organisation to deliver its vision “Providing outstanding care that is skilled trusted and kind every time”. The Trust strategy positions digital as a key enabler over the next 10 years. To support its strategic direction the Trust will be undertaking a procurement for an EPR solution.
The Trust Board approved the Outline Business Case (“OBC”) in December 2023, which has not provided sufficient time for the Trust to undertake a procurement before the existing contract ends.
The Trust will be undertaking an EPR procurement and is working with NHSE to meet the necessary criteria for funding from the Frontline Digitisation Programme. The Trust is currently completing a number of readiness activities including establishing an infrastructure to support cloud services as well as actively engaging with stakeholders for preparing the requirements documents. The Trust aims to submit the Outline Business Case and accompanying documentation to NHSE in July 2024. Pre-market engagement will take place in August 2024, with the intention to issue an ITT in September 2024. It is expected that a Final Business Case will be submitted to NHSE in January 2025, and following NHSE approval, and Trust Board approval contract signature will be in September 2025.
These timelines are ambitious. To allow for contingence, and to provide the Trust adequate time to transition to an EPR solution, the Trust proposes to extend the existing contract by 3 years.
The Trust has considered the procurement and given the complexity of the EPR procurement, it is considered that this timeframe is the shortest realistic time period which will allow for the procurement process and necessary approvals from the Trust and NHSE, and allow for a smooth transition and EPR deployment.
The Trust is currently actively engaged and working with LPP and NHS England to agree procurement documentation and route to market for an EPR.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
By undertaking this contract extension, the Trust will provide the business continuity needed for the continued use of digital clinical systems to support the delivery of high quality and safe patient care. Failure to continue with the provision of these products will have a significant adverse impact on the delivery of safe patient care.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 March 2019
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
INSIGHT DIRECT (UK) LTD
Technology Building, Insight Campus, Terry Street
Sheffield
S9 2BU
Country
United Kingdom
NUTS code
- UKE3 - South Yorkshire
National registration number
02579852
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £2,084,462
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NHS Kent and Medway Integrated Care Board
2nd floor Gail House Lower Stone Street
Maidstone
ME15 6NB
Country
United Kingdom
Internet address
https://www.kentandmedway.icb.nhs.uk/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
If a supplier wishes to challenge this award please contact Andrew Mouatt via Atamis or at andrew.mouatt@gstt.nhs.uk within 10 calendar days of the publication of this notice.