Section one: Contracting authority/entity
one.1) Name and addresses
Mid and South Essex NHS Foundation Trust
Nethermayne
Basildon
SS16 5NL
Contact
Nicola Kruger
Telephone
+44 3004431283
Country
United Kingdom
Region code
UKH37 - Essex Thames Gateway
Internet address(es)
Main address
Buyer's address
one.6) Main activity
Other activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering Services
Reference number
C339228/W172176
two.1.2) Main CPV code
- 55500000 - Canteen and catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Mid and South Essex NHS Foundation Trust ("MSE") intends to enter into agreement with Compass Contract Services (UK) Ltd t/a Medirest for a two-year contract, with option to extend by up to a further year for the supply of patient and staff meals, including catering equipment maintenance services, at the Southend University Hospital site.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £14,550,443
two.2) Description
two.2.2) Additional CPV code(s)
- 55500000 - Canteen and catering services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Southend University Hospital, Prittlewell Chase, Westicliff-on-Sea, Essex, SS0 0RY
two.2.4) Description of the procurement
Extension of the current contract for 2 years with an option to further extend by up to 12 months, to allow for the continued provision of catering services to Southend University Hospital (Mid and South Essex NHS Foundation Trust). The total value of contract is exluding vat, and includes the extension option (2 years plus 1 year option. Therfore is 3 year total estimated spend). Ref W172176/C339228
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
None
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Trust relies on the ground set out within Regulation 32(2)(b)(ii) (Use of the negotiated procedure without prior publication) of the Public Contracts Regulations 2015. Following the formation of the Mid and South Essex NHS Foundation Trust, the Trust has carried out significant restructuring which has taken time.
The Trust has undertaken an options appraisal and determined that the patient and staff restaurant catering services delivered across the acute hospital sites in Southend, Basildon, and Broomfield, in addition to Braintree Community Hospital need to be market tested for third party provision to deliver value to the Mid and South Essex NHS Foundation Trust. The timeline for the development of the service specifications, market testing process, and supplier lead in, onboarding and TUPE process is forecast to take approximately 2 years. An option to extend for up to an additional 12 months term will be included though not expected to be exercised.
The Trust requires stability in its catering services, to ensure that this critical service can continue to be delivered with the same personnel and processes in place, until such time as the Trust wide procurement process is undertaken. The catering services in Southend require immediate capital investment in failing infrastructure by the supplier of approximately £200,000 and a change of catering supplier at this stage, with TUPE implications for in excess of 140 staff, would introduce significant risk, at a time when continuity of services and significant investment is required. COVID pandemic pressures contributed to delay for re-procurement process. Board approval received 30th August 2024.
Timeline for the further Trust-wide procurement process, running concurrently with the contract extension, delivering new long term contract:
Tender Stage Activity Duration (Calender Days) Start Date End Date
Pre-Tender Trust Board, Cabinet Office, Engage Specialist support 180 01/04/2025 28/09/2025
Tender Drafting Develop Specification, ITT Documents, Trust & Framework document approval 90 30/06/2025 28/09/2025
Advert / ITT Publish ITT, Clarifications, Supplier bids to Trust 40 29/09/2025 08/11/2025
Tender Evaluation Technical & commercial evaluation and moderation 35 09/11/2025 14/12/2025
Award Intention Board approval, Supplier notification, Standstill, Draft award 90 15/12/2025 15/03/2026
Award Prepare & Issue final award letter & contract 15 16/03/2026 31/03/2026
Implementation Implementation phase and contract commencement 153 01/04/2026 01/09/2026
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
30 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Compass Contract Services (U.K.) Limited
Parklands Court, 24 Parklands, Birmingham Great Park, Rubery
Birmingham
B45 9PZ
rainu.sangray@compass-group.co.uk
Telephone
+44 1214575000
Fax
+44 1214575382
Country
United Kingdom
NUTS code
- UKH2 - Bedfordshire and Hertfordshire
National registration number
02114954
Internet address
http://www.compass-group.co.uk
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £14,550,433
Total value of the contract/lot/concession: £14,550,433
Section six. Complementary information
six.3) Additional information
Incumbent Supplier: COMPASS CONTRACT SERVICES (UK) LIMITED t/a MEDIREST National registration number: 2114954
Postal address Town: Parklands Court, 24 Parklands, Birmingham Great Park, Rubery, Birmingham
NUTS code: UK Postal code: B45 9PZ
six.4) Procedures for review
six.4.1) Review body
High Court of Justice for England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom