Section one: Contracting authority/entity
one.1) Name and addresses
The Royal Parks (TRP Trading Company Ltd)
The Old Police House, Hyde Park
London
W22UH
Country
United Kingdom
NUTS code
UKI - London
Companies House
10016100
Internet address(es)
Main address
https://www.royalparks.org.uk/
Buyer's address
https://www.royalparks.org.uk/about-us/procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hyde Park Music Festival 2022-2027
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Music Festival for a six year period. The contract was subsequently modified to include two additional event slots ("Additional Events") for the years 2022-2024 due to these event slots becoming unexpectedly available and the charity not having the necessary time available to undertake a procurement exercise. The modification notice was published on 08/09/2021 with reference number 2021/S 174-455283.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £438,000,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The Royal Parks (TRP Trading Company Ltd) invited tenders for an event contract for the operation and management of Hyde Park Music Festival for a six year period. TRP intends to modify the existing contract for the operation and management of Hyde Park Music Festival (HPMF) to allow the Event Organiser to hold Additional Events in 2025, 2026 & 2027, each having a capacity of 49,999. All of the events permissible each year under the contract (including the Additional Events) will be held within a three-week time period in June and July each year
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is an Event Services contract, classified as 'social and other specific services' under Schedule 3 of the CCR. As such, TRP does not consider Regulation 43 of the CCR applies. Additional Events (AEs) have become available because a concession contract for an event in September expired during the Covid pandemic. The cost of staging a smaller standalone event in September substantially outweighs the inclusion of the AEs in the HPMF Contract for 2025-27. Instead of 2 lots of event infrastructure being built and de-rigged and 2 lots of concerts - as was the previous arrangement when the 2 slots that are now the AEs were previously used for different events in September - there is only 1 event, 1 lot of infrastructure and 1 lot of disruption - significantly better for the park environment and the enjoyment of the park by its visitors. The AEs will take place in June/July as an extension to the existing Hyde Park Music Festival over a three-week period, making use of the existing infrastructure. The modification is also necessary as there is no time to procure an alternative event organiser (under a separate contract) to hold the AEs from 2025.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 217-534160
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 September 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
AEG Presents Ltd
6th Floor, 240 Blackfriars Road
London
SE1 8NW
Country
United Kingdom
NUTS code
- UKI - London
Companies House
05452230
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £359,410,000
Total value of the contract/lot/concession: £438,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Parks (TRP Trading Company Ltd)
The Old Police House
London
W2 2UH
Country
United Kingdom