Section one: Contracting authority
one.1) Name and addresses
London Borough of Lewisham
4th Floor Laurence House
Catford
SE6 4RU
Contact
Mr Shyamsundar Ramu Dilli Babu
shyamsundar.ramudillibabu@lewisham.gov.uk
Telephone
+44 203
Country
United Kingdom
Region code
UKI44 - Lewisham and Southwark
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Home/About
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Condition surveys for buildings
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Corporate Estate Condition Surveys
Reference number
DN763632
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is now seeking to procure a Consultant to conduct up to date condition surveys of a number of corporate buildings in the Borough with the view to re-setting the maintenance programme for 2026 onwards. The Council has identified 66 buildings that are confirmed as part of the specification for this contract (‘Core Buildings’). The Council has a further list of 9 buildings that may be added to this project at a later date (‘Additional Buildings’). The Council will confirm in writing, as and when required, whether these Additional Buildings will be added to this Contract. The Council requires bidders to have provisions in place to accommodate producing reports for all 9 Additional Buildings whilst noting that this requirement is not yet confirmed. There is no guarantee that the Additional Buildings will form a part of the contract.
The Council expects 5 surveys to be conducted as a pilot survey exercise in time to inform a ‘pilot report’ to agree the best, most user-friendly approach to recording the information. Once agreed, the remainder of the surveys and reporting are to be completed as per the agreed programme.
The services will include, but is not limited to:
• Detailed inspection and stock condition surveys of all buildings, boundaries, M and E systems and other outside area which constitute Landlord’s responsibility. Contact all building managers (key contacts will be provided) to arrange access to undertake surveys.
• Detect any significant defects within these buildings, identify what costed maintenance work (next 10 years) is required based on priority grading and highlight different options available.
• Identify opportunities for investment in fabric improvement works to the buildings towards carbon reduction, including cost estimates for those works and electrification of heating systems based on the information gathered above.
• Record above information in a dynamic way for ease of use across various Council departments (e.g. Facilities management, Insurance, Capital works delivery, Climate resilience and Energy teams) in addition to stand alone reports.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71324000 - Quantity surveying services
- 79311000 - Survey services
two.2.3) Place of performance
NUTS codes
- UKI44 - Lewisham and Southwark
two.2.4) Description of the procurement
The Council is now seeking to procure a Consultant to conduct up to date condition surveys of a number of corporate buildings in the Borough with the view to re-setting the maintenance programme for 2026 onwards. The Council has identified 66 buildings that are confirmed as part of the specification for this contract (‘Core Buildings’). The Council has a further list of 9 buildings that may be added to this project at a later date (‘Additional Buildings’). The Council will confirm in writing, as and when required, whether these Additional Buildings will be added to this Contract. The Council requires bidders to have provisions in place to accommodate producing reports for all 9 Additional Buildings whilst noting that this requirement is not yet confirmed. There is no guarantee that the Additional Buildings will form a part of the contract.
The Council expects 5 surveys to be conducted as a pilot survey exercise in time to inform a ‘pilot report’ to agree the best, most user-friendly approach to recording the information. Once agreed, the remainder of the surveys and reporting are to be completed as per the agreed programme.The services will include, but is not limited to:
• Detailed inspection and stock condition surveys of all buildings, boundaries, M and E systems and other outside area which constitute Landlord’s responsibility. Contact all building managers (key contacts will be provided) to arrange access to undertake surveys.
• Detect any significant defects within these buildings, identify what costed maintenance work (next 10 years) is required based on priority grading and highlight different options available.
• Identify opportunities for investment in fabric improvement works to the buildings towards carbon reduction, including cost estimates for those works and electrification of heating systems based on the information gathered above.
• Record above information in a dynamic way for ease of use across various Council departments (e.g. Facilities management, Insurance, Capital works delivery, Climate resilience and Energy teams) in addition to stand alone reports.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45
Quality criterion - Name: Social value / Weighting: 10
Price - Weighting: 45
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 March 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 February 2025
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
London Borough of Lewisham
Lewisham
Country
United Kingdom