Section one: Contracting authority
one.1) Name and addresses
South Lanarkshire College
College Way, Scottish Enterprise Technology Park,
Glasgow
G75 0NE
Contact
Sue Hampshire
Telephone
+44 7814206640
Fax
+44 1355807781
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
http://www.south-lanarkshire-college.ac.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00469
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Catering Services for South Lanarkshire College
Reference number
2024/01
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
South Lanarkshire College is seeking a Contractor(s) for Catering Services for South Lanarkshire College. The current contract encompasses the South Lanarkshire College Campus in East Kilbride which includes a refectory, coffee hub, hospitality, and vending services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55500000 - Canteen and catering services
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
Main site or place of performance
South Lanarkshire College, College way, Scottish Enterprise Technology Park, East Kilbride G75 0NE
two.2.4) Description of the procurement
South Lanarkshire College seek to find a suitable experienced contractor to operate the catering services in South Lanarkshire College. The Contractor will also be expected to deliver an unspecified number of functions with the College during the academic year. It is anticipated that the Catering will operate in surplus, so South Lanarkshire College seek bids from contractors which offer a return to the College.
two.2.5) Award criteria
Quality criterion - Name: Pre Opening Programme / Weighting: 5 %
Quality criterion - Name: Statutory Compliance / Weighting: 7 %
Quality criterion - Name: Operational Initiatives and Continuous Improvement / Weighting: 8 %
Quality criterion - Name: Marketing Approach / Weighting: 6 %
Quality criterion - Name: Key Personnel / Weighting: 5 %
Quality criterion - Name: Sustainability and Community Benefits / Weighting: 5 %
Quality criterion - Name: Fair Work Practices / Weighting: 2 %
Quality criterion - Name: Cyber Security Risks / Weighting: 2 %
Quality criterion - Name: Business Continuity / Weighting: 2 %
Quality criterion - Name: Phase Out & Exit Strategy / Weighting: 3 %
Quality criterion - Name: Presentation / Weighting: 15 %
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
A further 12 months + 12 months period subject to satisfactory performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
List and brief description of conditions:
Food Hygiene Regulations including but not exclusively:
- the Health and Safety at Work Act 1974
- the Food (Scotland) Act 2015
- the Food Safety Act 1990 (amendment) Regulations 2004
- the Food Hygiene (General) Regulations 1970
- the Food Hygiene (Scotland) (Amendment) Regulations 2012
- the Food Labelling Regulations 2014 and subsequent 2019 PPDS amendment
- the Waste (Scotland) Regulations 2012
three.1.2) Economic and financial standing
List and brief description of selection criteria
Question 4B.6. Please complete the questions on financial accounts and supporting information on the SPD. The Successful Tenderer will
be required to provide two years of audited accounts or equivalent prior to award to the Agreement. Alternatively, if you are unable to
provide the required accounting information – e.g. a new business without the required accounts, please provide a banker’s letter
demonstrating their willingness to support your organisation over the term of the Contract.
Question 4B.6. This information will be used to assess the Tenderer’s economic and financial standing and is deemed a minimum standard
and is mandatory. A fail will result in elimination from the procurement exercise.
Please complete “Economic and Financial Standing – Consortia” if the Tenderer is bidding as part of a consortia arrangement. Financial
accounts and supporting information is required for each consortia member. This information is mandatory if you are bidding as a
consortia. If the Tenderer is not bidding as part of a consortia, then please disregard this question.
Minimum level(s) of standards possibly required
It is a requirement that all Tenderers must have or commit to have the required insurance levels at commencement of the Agreement as
indicated below and in PCS-T.
Employers Liability – 5m GBP
Public Liability – 10m GBP
Product Liability - 5m GBP
A copy of the Insurance Certificate or Brokers Letter must be provided prior to award to demonstrate that the Insurance requirements can
be met.
Please confirm on PCS-T that you can meet this requirement and this information shall be provided when requested, prior to award
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please complete “Technical or Professional Ability” question in the Qualification Questionnaire in PCS-Tender.
Question 4C.1.2
Bidders are required to provide 2 examples in the last 3 years to demonstrate that they have relevant experience to deliver the services as
described.
Minimum level(s) of standards possibly required
Question 4C.4
Please provide a statement of the relevant supply chain management and/or tracking systems use as requested below:
Tenderers must confirm prior to award that they have (or have access to) the relevant supply chain management and tracking systems to
ensure a resilient and sustainable supply chain. This will include confirmation that they have systems in place to pay contractors through
the supply chain promptly and effectively and provide evidence when requested of:
a) their standard payment terms
b) > or equal to 95% of all supply chain invoices being paid on time (in accordance with the terms of the contract) in the last financial year.
If the tenderer is unable to confirm (b) they must provide an improvement plan signed by their director which improves payment
performance.
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Food Hygiene Regulations including but not exclusively:
- the Health and Safety at Work Act 1974
- the Food (Scotland) Act 2015
- the Food Safety Act 1990 (amendment) Regulations 2004
- the Food Hygiene (General) Regulations 1970
- the Food Hygiene (Scotland) (Amendment) Regulations 2012
- the Food Labelling Regulations 2014 and subsequent 2019 PPDS amendment
- the Waste (Scotland) Regulations 2012
three.2.2) Contract performance conditions
Community Benefits
How you shall approach delivering community benefits or achieving social value through this Agreement, for example, by providing
student work experience, training opportunities, apprenticeships, sub-contractor opportunities or investment in the local community
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
1 April 2024
Local time
12:00pm
Changed to:
Date
3 April 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 7 August 2024
four.2.7) Conditions for opening of tenders
Date
1 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
If the Contractor wishes to make amendments to the canteen layout to improve the service, the College will consider this as part of their
Tender proposal.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26152. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the College to deliver Community Benefits or Social Value where they are identifiable throughout the term
of the Contract. Examples of Community Benefits or Social Value are providing training opportunities to Staff and Students via placements
or internships, apprenticeships or any sponsoring and investment in the local community related to the Contract activity.
Bidders will make proposals around these as part of their tender submission and once agreed by the College, will become a contractual
obligation for the Contractor.
(SC Ref:758371)
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sheriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
hamiltoncivil@scotcourts.gov.uk
Telephone
+44 1698282957
Fax
+44 1698201366
Country
United Kingdom
Internet address
https://www.scotcourts.gov.uk/the-courts/court-locations/hamilton-sheriff-court